Intermediate Advisor, Communications And Marketing

Job Type:

Employee

Duration in Months (for fixed-term jobs):

36

Job Family:

Communications and Marketing (JF)

# of Open Positions:

1

Faculty/Service - Department:

Chief of Staff

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

June 19, 2023

Closing Date:

June 30, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$75,743.00 - $95,678.00

About The Office Of The Vice-President, Finance And Administration

The Vice-President, Finance and Administration (VPFA) oversees the management of the University’s human resources, financial resources, pension fund and investment management, information technology, facilities as well as campus planning, security and parking, risk management and occupational health and safety. As such, the Office of the VPFA is entrusted to provide the appropriate structure, systems and support to advance the academic mission.

About The Opportunity

Building on uOttawa’s bold vision of excellence for the years to come, the University has set out to become a leader amid its peers in the delivery of administrative services to students, faculty, and staff. To deliver these outcomes, the Office of the VPFA is establishing a program that will guide, support and empower the University community to deliver efficient, user-focused and contemporary services to support research impact and learning, and to foster a culture of service excellence throughout the organization.

• This position may be eligible for a telework arrangement. Learn more about our telework guidelines click here

Position purpose:

As a key member of the newly established Project Management Office, conribute to the development and growth of programs and services offered by the sector through strategic use of marketing and communication tools. Generate web content, conceptualize and implement communications and marketing plans to project a positive image, promote the brand and increase the visibility of the sector. Act as resource person to employees of the sector on inquires related to communications and marketing to ensure compliance with established policies and standards.

In this role, your responsibilities will include:

• Marketing: Develop and implement marketing strategies for the sector contributing to the corporate marketing and communications plan. To this end, design marketing material, and collaborate with graphic designers and photography and printing resources in its production to promote the sector while ensuring compliance with graphic standards. Perform needs and cost/benefit analyses of proposed marketing plans to support the annual budget planning of the sector and ensure that related activities comply with budget limits.
• Media relations: Act as the first point of contact for relations with media to facilitate responses to media requests and make referrals to subject matter experts when necessary.
• Client advice: Provide advice and tools to employees of the sector in the preparation of communications and promotional material to ensure visual identity and compliance to communication policies, web, accessibility and official language standards. Act as resource person for the sector for inquiries pertaining to the creation of accessible documents.
• Quality assurance: Develop performance indicators and monitor performance by executing consultations and surveys in order to maximize the effectiveness of marketing and communications activities/products of the sector. Analyze results and coordinate improvements to optimize the use of marketing and communications tools.
• Communications: Develop and execute an annual communications plan that supports the sector’s communications needs for various internal and external target audiences. To this end, write content for annual reports, news bulletins, brochures, speeches, web, social media and press releases and coordinate translation. Perform needs and cost/benefit analyses of proposed communications plans to support the annual budget planning of the sector and ensure that related activities comply with budget limits.
• Trends and needs analysis: Initiate and execute market research studies and analyze results to identify potential new markets and program/service offerings. Analyze and evaluate communications and advertising needs and propose solutions contributing to annual strategic plan of the sector.

What you will bring:

• Strong public relations, interpersonal and communication skills
• Advanced knowledge of computer systems and software including graphic design and web applications, social media platforms, spreadsheets, databases, Internet and e-mail
• Ability and availability to occasionally travel outside of the city to facilitate recruitment activities, and to work outside of normal office hours
• Experience giving presentations to large groups in both official languages
• Experience in event planning and organization
• Minimum 3 years of demonstrated experience in a similar role
• Bilingualism - French and English (spoken and written)
• Knowledge of web accessibility guidelines and experience in their application
• Strong organizational skills
• Experience managing projects
• Experience in developing and implementing a communications plan
• Knowledge of marketing and communications principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.