Facilities Administrator - Temporary

Do you have effective time management and the ability to prioritize changing needs? Do you have high attention to detail and strong troubleshooting skills? If you answered yes and are looking for an entry level administrative position, we may have the position you've been looking for!

As the Temporary Facilities Administrator, you will support the Maintenance team by reviewing work orders completed by on-site maintenance technicians. You will use tracking software to review closed work orders for completeness and accuracy, communicate with maintenance technicians to clarify notes, post charges for tenant-caused damages, and initiate Planned Preventative Maintenance (PPM) work. This role has a strong ability to prioritize and manage the monthly workload, and to support and coach colleagues when needed. This position also provides special project support as needed, such as assistance with tender packages and other administrative duties.

This is a full-time temporary position.

Your contributions to the team:

• Audit closed work orders for completeness and accuracy
• Provide feedback on deficiencies within work orders and give coaching when necessary
• Document interactions in the appropriate software
• Assist with other administrative duties as needed
• Adhere to both corporate and departmental policies and procedures
• Implement work order escalation to team leads for review when necessary
• Prioritize move-out work orders and damage charges at month-end
• Communicate with maintenance technicians to clarify notes, materials, and labour
• Support special projects as requested, such as tender package coordination
• Post Planned Preventative Maintenance (PPM) work orders on a regular basis according to monthly/quarterly/semi-annual schedules
• Audit/test ongoing processes to ensure continued compliance

What you need to be successful:

• High school diploma or equivalent
• Strong troubleshooting skills
• Ability to communicate in additional languages would be considered an asset
• Professional verbal and written communication skills
• Advanced level of proficiency with MS Office Suite and data entering
• Strong attention to detail and multi-tasking skills
• Good working knowledge of facilities equipment and maintenance requirements
• Ability to work well under pressure in a changing environment
• Minimum 45 wpm typing speed
• Excellent teamwork and team building skills
• Diploma or secondary education would be considered an asset
• Effective time management and ability to prioritize needs
• Proof of COVID-19 vaccination

The perks:

• Employee recognition program
• In-house professional development opportunities
• Yearly health and wellness benefit
• RPP eligibility after one year

Why Broadstreet?

Broadstreet Properties Ltd. is a family owned and operated property management company, partnered with Seymour Pacific Developments, that manage multi-family residential communities. We are a growing organization made up of diverse team members who are motivated to continuously innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone.

Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.

Powered by JazzHR

L63JbLLdJC