Temporary Receptionist Jobs

Our client in real estate and wealth management is looking for a temporary receptionist.

Responsibilities:

Administration

• Monitor and maintain office supply inventory levels – kitchen, office, printer and
• Monitor the kitchen, boardrooms and common areas and generally ensure order and cleanliness
• Welcome visitors
• Maintain boardroom bookings and monitor main office phone line
• Supplies
• Co-ordinate, review, and distribute incoming and outgoing mail, and courier services

Maintenance

• Records tracking and document storage – on site and offsite storage
• Occasional building maintenance service tickets and appointments
• Assist with CRM records/data maintenance
• Records tracking and document storage – on site and offsite storage

Support

• Provide full back up of the Executive Assistant/Office Manager and other Executive Assistants during vacation time or other absences from the office
• Work collaboratively with and support the Executive Assistant/Office Manager
• Work collaboratively with the other executive assistants
• Provide administrative support to the broader team as needed, including Principals, Vice Presidents, and Associates; includes travel, calendar management, and occasional preparation of meeting documentation etc.
• Provide administrative support to 2 jr. partner pods, including coordinating travel for pod members, group calendar management, and occasional preparation of meeting documentation etc.

Qualifications:

• Thrives in a fast-paced environment
• Ability to multi-task and bring a creative approach to solving problems
• Highly organized with strong time management skills
• A positive attitude, independent and strong work ethic
• Business Administration degree or diploma considered an asset
• High attention to detail and accuracy
• Proficient in Microsoft Office, experience with Adobe Reader considered an asset
• Minimum 3 years’ experience as an Administrative Assistant

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

PLEASE INCLUDE RESUME IN APPLICATION. Thank you!