Office And Facilities Administrator Jobs

Essential Skills, Knowledge And Experience

Desirable Skills, Knowledge And Experience

Knowledge of Finance and Budget systems

Some Social Media and Marketing experience

Knowledge of wildlife and conservation

Work directly with the Country Manager providing word processing and presentation support

Manage the Country Manager’s day to day schedule, travel and expense processing

Enter and update all Country Manager’s market and stakeholder interactions in Dynamics

Manage a smooth and efficient running of the office and reception area, including managing local vendors for office supplies

Interpersonal, oral and written communication skills

Proactive, excellent organizational skills, high attention to detail and the ability to prioritize work under pressure

Personal lived experience of mental health or/and addiction preferred (i.e. having had mental health or addiction services)

Ability to work without supervision

Preparing documents of a non-financial nature as requested by the ED or the Deputy ED

·Ability to deal with challenging people and environment

·Administering Petty Cash, AP/AR and maintaining the GL using Quickbooks

·Administering honorariums and disseminating information to the Board as required

Strong organizational and time management skills, with the ability to prioritize tasks effectively.

Credit and collection management: Managing collections for overdue payments.

Relationship management: Building and maintaining positive relationships with customers, collaborating with sales and customer service teams to ensure smooth payment processes.

Providing product or service information: Offering detailed information about company products to customers.

Any experience with customer service, administration, or operations is an asset.

Strong verbal and written communication skills.

Consolidate and verify individual records

Validate and correct records with end users

Obtain end user agreement document and signatures

GFMS Account audit and verification

Verify content of all GFMS keysets and record

Update account information and or close inactive accounts

Effective time management and ability to prioritize needs

Good working knowledge of facilities equipment and maintenance requirements

Excellent teamwork and team building skills

Strong attention to detail and multi-tasking skills

Professional verbal and written communication skills

Diploma or secondary education would be considered an asset

Prepares reports and updates to senior management.

Student must be enrolled in any University or College Co-Op. Proof of enrollment letter will be requested prior to job offer.

Strong organizational skills; detail oriented, well organized and able to prioritize complex tasks and meet critical deadlines

Strong Analytical skills for complex problem solving

Exceptional customer service and interpersonal skills

Excellent verbal and written communication skills

Working knowledge of facilities equipment and maintenance requirements an asset

Experience in an administrative role

Post secondary education in business administration or related field an asset

Strong attention to detail and multi-tasking skills

Professional verbal and written communication skills

Effective teamwork and interpersonal skills

Strong computer skills and extensive knowledge of applications such as MS Office (Word, Excel, Outlook)

Excellent interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations and the general public.

Excellent oral and written communication skills.

Strong problem solving skills to anticipate and resolve issues before they escalate.

Organizational skills and ability to work independently.

Responsibilities include (but are not limited to):

Provide building management services as onsite contact for buildings held by our client by visiting all sites weekly and as required;

You will be ‘on call’ outside regular business hours and weekends for property management emergencies

A High school diploma, preferably supplemented by at least 1 year working within a business centre and/or the property management industry;

Dental care, vision care and extended health benefits after the probationary period

Training and educational events throughout the year

Assist the office manager with business operation.