Office Manager And Administrator

Founded in 1976, Schibli Stedman King LLP is a Victoria-based CPA firm with a highly customized approach to tax and business planning. Our client relationships are built on a foundation of trust, expertise, and unparalleled customer service. We prioritize forming relationships with our clients and strive to create a supportive working environment for our team.

We believe that a positive work environment and a balanced lifestyle assists our team in better serving our clients. With a focus on personal growth and professional development, our office has an “open door” policy which fosters open communication at all levels.We value integrity, teamwork, inclusion, and respect among all team members.

As a candidate, you should be willing to handle a range of administrative responsibilities in this management level position at our accounting firm.

About the opportunity:

We are looking for a full-time Office Manager and Administrator who will be based in our beautiful downtown Victoria office. The ideal candidate has experience in managing teams, client services, back-office administrative duties, and the skills and maturity to work independently in a high functioning professional office environment.

Education, Training and Experience

A level of education, training and experience equivalent to high school graduation plus additional related course work in office or business administration and at least five (5) years' related senior administrative experience. Proven ability to work with a variety of clients and teams to maintain and foster good working relationships.Bookkeeping experience or exposure to Karbon is an asset but not required.

Skills and Abilities

• Excellent interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations and the general public.
• Strong computer skills and extensive knowledge of applications such as MS Office (Word, Excel, Outlook)
• Work under pressure with short turnaround times; flexibility to ensure deadlines are accommodated .
• Strong problem solving skills to anticipate and resolve issues before they escalate.
• Aptitude to be proactive requiring minimum direction.
• Highly organized and keen attention to detail
• Organizational skills and ability to work independently.
• Excellent oral and written communication skills.
• Capable of decision making/problem solving within predetermined guidelines.
• Discretion and excellent judgement in handling confidential material
• Strong sense of teamwork.

Responsibilities include (but are not limited to):

• Monthly reconciliations and month end reporting
• Daily cash sheets
• Oversee and co-ordinate office administrative procedures
• Various other administrative duties as required
• Review, evaluate and implement new administrative procedures
• Editing and printing correspondence
• Delegate work to office support staff
• Letter writing and proofing
• Establish work priorities and ensure procedures are followed and deadlines are met
• Updating client contact information in our database

Requirements:

We’d like to stress that the ideal candidate is highly detail oriented, hardworking, and willing to become an integral member of our administrative team. We are looking for a candidate who is willing to familiarize themselves will all areas of our admin processes to be able to assist and train in all areas as needed. We are committed to training you in how to perform your tasks and to your professional development.

This permanent, full-time position at our central downtown Victoria office is an excellent opportunity for someone with outstanding management and interpersonal skills. Competitive compensation and benefits package are offered.

We are looking to fill this position immediately.

To learn more about this opportunity, please send your resume and list of references as either a Word or PDF document to [email protected]. Due to the high volume of resumes received, only qualified candidates will be contacted. Thank you!