Reception And Office Administrator Jobs

Demonstrate excellent time management skills with a proven ability to meet deadlines

2+ years of experience in office space management

Organize and arrange for onsite events such as management staff meetings, all hands meetings, celebrations, and other key company events.

Manage the Co-Op hiring in Canada

Be a culture champion - Support talent retention, drive and implement culture initiatives to enhance a world-class employee experience

As an Office Manager you will:

Exceptional organizational and time-management abilities

Laise with security to support and manage the secured points of entry including swipe cards and gate management

Manages locker assignment and uniform management for all employees

Certification in Office Administration, high school diploma or equivalent

Strong written and verbal communication skills, with excellent attention to detail

Strong problem-solving skills and ability to anticipate needs

Support facility team with service request management of all offices.

Management Of office supplies, including ordering and distribution.

Manage distribution and collection of mail and packages, as well as invoices and cheques.

Provide general administrative support, as time permits or as requested by the senior Regional Facility Manager.

Support the user experience of visitors, that is; WiFi, monitors, and connections.

More than 1 year of experience in reception/or standard.

Work directly with the Country Manager providing word processing and presentation support

Manage the Country Manager’s day to day schedule, travel and expense processing

Enter and update all Country Manager’s market and stakeholder interactions in Dynamics

Manage a smooth and efficient running of the office and reception area, including managing local vendors for office supplies

Interpersonal, oral and written communication skills

Proactive, excellent organizational skills, high attention to detail and the ability to prioritize work under pressure

Appointment bookings for clients, meeting room management and billing detail

Setting up client data in Customer Relationship Management (CRM) database software and testing/checking for accuracy and functionality

Must be able to multi-task and possess strong organizational skills

Delivering superior, customized Receptionist services to each of their many clients

Live Call Answering, Screening, Introducing and Connections to their clients and their companies

Call handling is done using software displaying up to 6 clients profiles simultaneously

Personal lived experience of mental health or/and addiction preferred (i.e. having had mental health or addiction services)

Ability to work without supervision

Preparing documents of a non-financial nature as requested by the ED or the Deputy ED

·Ability to deal with challenging people and environment

·Administering Petty Cash, AP/AR and maintaining the GL using Quickbooks

·Administering honorariums and disseminating information to the Board as required

Strong organizational and time management skills, with the ability to prioritize tasks effectively.

Credit and collection management: Managing collections for overdue payments.

Relationship management: Building and maintaining positive relationships with customers, collaborating with sales and customer service teams to ensure smooth payment processes.

Providing product or service information: Offering detailed information about company products to customers.

Any experience with customer service, administration, or operations is an asset.

Strong verbal and written communication skills.

Strong computer skills and extensive knowledge of applications such as MS Office (Word, Excel, Outlook)

Excellent interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations and the general public.

Excellent oral and written communication skills.

Strong problem solving skills to anticipate and resolve issues before they escalate.

Organizational skills and ability to work independently.

Responsibilities include (but are not limited to):

Follow up on the progress and completion of tasks delegated to junior staff members by management.

Highly organized in task prioritization and detailed management of documentation.

$22 to $24/hour plus benefits, based on experience.

Typing and editing correspondence for President and General Manager.

Overall exceptional command of the English language is a must, especially writing skills and reporting.

Minimum 2 years of business education from a Canadian-based college or University in a relevant program.

High energy, proactive self-starter with excellent customer service and problem-solving skills

Proven skills in developing and maintaining effective relationships internally and externally

Superior organizational skills with the ability to multi-task and prioritize under pressure and work with minimum supervision

Intermediate to advanced computer skills

Directs all telephone calls and walk-in inquires – customers, clients & commissionaires

Sorts all incoming mail and faxes

Ensure accurate and timely attendance management

The management of office supplies, equipment and resources; record usage and submit reports for reconciliation

Strong multi-tasking abilities, trouble-shooting skills, and the ability to perform calmly under pressure in accordance with daily challenges

Research, compile reports and make recommendations for new or adjusted service offerings

High level of professionalism and public relations skill set required utilizing an extremely courteous approach to students, employees, visitors, and parents

Strong typing and organizational skills

Assisting the Senior Management team (taking notes from meetings).

Post-secondary education in business administration or equivalent experience, or currently enrolled in post-secondary education.

Strong computer skills and accounting/financial knowledge.

Strong interpersonal skills, you love people!

Stickler for the detail and documentation/typing/grammar and writing skills.

Previous experience handling multiple retail locations.