Accounting And Finance Administrator - Make Projects

MAKE Projects is a boutique project management firm based in Vancouver, BC. As experienced, professional leaders and managers, we provide creative vision for project development and construction across the Commercial, Education, Health Care, Municipal, and Industrial sectors. MAKE Projects was founded for two fundamental reasons:

It’s our passion. We like each other, we love what we do, and we really love working with our clients to create spaces that make peoples' work, play, and lives better.

We truly believe that our smaller team, deeper experience, and creative thinking can streamline the entire project development and management process to find the best, most cost-effective path through any complex project.We value our employees. Our strength and brand are a direct result of the work done by each person.

We are looking for a dynamic Finance and Accounting Administrator to join the team! This role will manage MAKE’s financial and accounting processes. Your duties will include creating invoices, managing the flow of cash to and from various accounts and completing monthly reporting.. You will also be required to update accounting databases and manage vendors.

To ensure success as an accounting administrator, you should possess financial acumen and attention to detail. Ultimately, an adaptable accounting administrator should be able to process a high volume of finance-related data swiftly and accurately.

Primary Duties and Responsibilities:

• Lead the account management of IT services, TELUS and mobile phone providers on a monthly basis
• Completing monthly account reconciliations
• Processing and managing accounts payable and receivable
• Serve as the main point of contact for MAKE’s credit and accounting inquiries
• Prepare monthly project reporting in FunctionFox
• Process invoice payments
• Manage the invoicing cycle (creating, editing, approving, distributing and tracking)for each client based on the contract terms
• Other tasks as assigned by Principals or Chief of Staff
• Complete monthly personnel expense report reconciliations, adjusting and posting variances

Requirements

Skills and Education

• Highly proficient at Microsoft Word, Excel, Outlook, Adobe, Quickbooks
• Excellent time management and organizational skills
• Ability to work independently and as part of a high-functioning team
• Professional discretion
• Attention to detail
• Exceptional multi-tasking, prioritizing and re-prioritizing skills
• Exceptional communication skills
• Experience with Function Fox is nice to have
• 3-5 years previous accounting and finance experience in a fast-paced environment

Benefits

MAKE Benefits:

• Paid parking
• Great benefits package
• Encouraged continuous improvement
• 3 weeks vacation to start
• Ability to grow in growing company
• Hybrid office-home-site work
• Fun, supportive, collaborative culture