Facilities Associate Jobs

Forrest Solutions is currently seeking a Facilities Associate for our client, one of the largest banks in North America.

Schedule: On-site Monday-Friday; 8am-5pm; 40hrs/week.

Pay rate: $19/hr US dollars

Responsibilities:

• Maintaining internal documents when employees join and leave the company.
• Managing a high-volume email inbox and multi-line phone system.
• Issuing card requests for building admissions.
• Constructing and deconstructing conference rooms, before and after meetings.
• Completing floor walkthroughs throughout the building to monitor whereabouts and ensure that building appearance is presentable.
• Reserving seats and conference rooms using a hybrid booking tool.
• Noting any maintenance/building issues and relaying work orders to the Maintenance department.
• Restocking office inventory, managing inventory list.

Office Support

• Conduct floor walks, checking all areas of the floor for broken or out of place items.

► Submit work orders for anything that needs to be escalated to the building

landlord.

• Keep a running inventory list of supplies and resources in the office. Place supply orders

when supplies run low.

• Assist with employee desk relocations of varying scale. Occasional weekend overtime
• Keep office supply centers stocked.

(optional,2-3 times per year).

• Assist with other miscellaneous projects pertaining to real estate and office improvement.

Coverage

• Employee will be cross trained in our other service lines (Concierge/Print

Production) and will be expected to cover in the event of an absence.

JOB REQUIREMENTS

• Excellent communication skills and phone etiquette with a customer service focus
• Mature, polished and professional presence and disposition; positive attitude with a

friendly and upbeat demeanor

• Maintain accurate correspondence with confidentiality interfaced with all levels of
• Punctual, dependable and reliable

personnel

• Strong proficiency with Microsoft office including word, excel, PowerPoint and outlook
• Ability to multitask
• Detail oriented
• Works well in a fast-paced environment
• Excellent phone skills; must be articulate with excellent communicate skills
• Customer focused, works well under pressure
• Good listening and time management
• Excellent follow through skills and willingness to take ownership of assignments
• Must be a team player