Document Controller Jobs

The Document Controller is a controller responsible for the timely, accurate and efficient preparation and management of documents. The incumbent is responsible for compliance with document lifecycle procedures and archives records in accordance with record retention policies and procedures.

The Document Controller will also receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs. As RFI procedures are updated, the Document Controller creates new templates.

Education And Experience

• High School or equivalent.
• A bachelor's degree in computer science, business administration, library management, record management or similar related field is highly preferred.
• Proficient in the use of computers, associated software and document management systems.
• Experience in a Document Controller position is preferred.
• 5 years experience in administration, document management, archive management, records management, or related field.
• Proven ability to work independently and collaboratively.
• An associate degree in computer science, business administration, library management, record management or a similar field is preferred.

Duties And Responsibilities

• The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.
• Update and maintain document management systems and physical records.
• Other duties and responsibilities as assigned verbally and/or in written form.
• Identifies and reports errors or developments regarding document storage.
• Controls the flow of documents in and out of the department, project, site etc., as assigned.
• Design templates for documents, file types, and document databases.
• Responsible for handling intake, scanning, verification, control, retrieval, and storing of documents both electronically and in hard copy.
• Retrieves files for other employees, projects, management and customers when needed.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Ensures the secure destruction and disposal of sensitive documents in compliance with Company SOPs, policies, directives and legislation.
• Responsible for training employees on records management procedures and policies, which include documentation, handling, retention, retrieval, destruction, and disaster recovery.
• Manage and oversee documents for a particular project, site and/or for an entire organization.
• Ensure the proper and accurate organization, filing, and archiving of all relevant documentation.
• Able to travel to the location 8 am-4 pm Monday to Friday.
• Conduct regular reviews and document audits.
• Maintain professional working relationships with management and client representatives.
• Produce document progress reports for departments, projects and leadership.
• Maintains the security of confidential documents.
• Checks and edits documents for accuracy and compliance.
• Ensure that proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.