Canada - Payroll Specialist

Position Summary

The Payroll Specialist position help support our growing client base. This position will be responsible for all payroll-related processing activities.

Essential Duties And Responsibilities

• Calculate terminated employee final pay following the appropriate state laws and regulations
• Generate reports as requested and for compliance and audits
• Responsible for processing our growing client base's payroll using applicable laws, regulations and company policies.
• Respond to all HRIS and payroll questions and inquiries
• Make necessary entries or uploads to payroll data, which includes adjustments, incentives, additional hours, etc. after appropriate approvals and documentation is received
• Ensure accurate and timely payroll processing and employee payments
• Troubleshoot and problem-solve employee payroll and HRIS issues or concerns
• Resolve issues or discrepancies with payroll data
• Manage, maintain and update Human Resource Information System (HRIS) and specific modules
• Review and calculate pay for status changes, new hires, transfers and promotions
• Prepare off-cycle payrolls and manual checks as needed
• Provide technical expertise and counsel to employees regarding various HRIS functions and processes
• Manage employee files (active and inactive), I-9s, etc
• Respond to all VOEs
• Payroll Specialists should have knowledge of time clock systems, voluntary payroll deductions, federal/state/local taxation, and quality assurance
• Perform other duties and projects as assigned.
• Enter new hire information into HRIS
• This position requires you to pull a new hire import and time-sheet imports
• Assist with setup of new payroll and/or companies
• Resolve client issues or discrepancies with payroll data & problem resolution for clients/employees.

Knowledge, Skills, And Abilities

• Work with other departments to find other resolutions
• Ability to efficiently organize work activities to meet daily and weekly deadlines.
• Proven ability to make proper judgment calls when presented by a situation/problem
• Good communication skills and ability to work effectively in a team environment
• Intermediate to strong skills in MS Office, including Excel and Outlook
• Ability to multi-task with a strong attention to detail.
• Must use logic and reasoning to make immediate decisions under pressure or tight deadlines.

Education & Experience

• High school Diploma or equivalent
• PEO experience preferred but not required
• 1-2 years experience
• Experience with PRISM and/or HR Pyramid preferred but not required