Administrative Officer For The Director Of The College

Description
Are you looking for a unique and rewarding work environment?
Look no further, Cégep St. Lawrence has a position for you!
Cegep Champlain St. Lawrence is seeking the services of an ADMINISTRATION OFFICER OF THE DIRECTION OF THE COLLEGE for a full-time permanent position.
Reporting to M. Edward Berryman, Director of the Constituent College and Director of Studies, the incumbent will assist the Director of the Constituent College and Director of Studies in all aspects of campus management.
Main Responsibilities
In this role, in addition to the administrative tasks necessary for the proper functioning of College management, the incumbent will be responsible for the following areas of activity:

• Respond to telephone, email inquiries, and in-person inquiries.
• Monitor the budget of the director’s office.
• Participate in elaborating procedures.
• Compile statistics and create reports to support decision-making or as requested by the Director of the Constituent College and Director of Studi
• Participate in the development of the College management work plan.
• Prepare the agenda, send meeting notices for administrative meetings, and see to the logistics. Prepare draft resolutions and draft minutes and/or meeting notes for the Governing Board and Commission of Studies meetings.
• Ensure compliance with procedures within local governance bodies.
• Collect, research, and process data or information for the purpose of proposing actions, solutions, executing them, or implementing them.
• Act as secretary of the College’s Governing Board and Commission of Studies: prepare the agenda, and the documentation for the meetings, and draft the minutes of the
• In collaboration with the Coordinator of Administrative Services, maintain, analyze, and see to administrative operations related to the Director of the Constituent College and Director of Studies’ budget.
• Prepare, collect, and verify data and information, and produce texts or tables useful for decision-making.
• Collaborate with the organization of events and promotional activities for the College.
• Draft memos, letters, reports, and other correspondence such as press releases and posts on social media accounts.
• Maintain the agenda of the Director of the Constituent College and Director of Studies and set and confirm appointments and meetings of the management team.
• Other related tasks to support the Director of the Constituent College, Director of Studies.
• Prepare monthly travel expense reports.
• Update information on the College’s website.
• Communicate with internal or external people to seek information or communicate decisions made by the Campus Director.
• Act as a liaison to coordinate the dissemination of information with college management, external agencies, committees, commissions, or councils on behalf of the Director of the Constituent College, Director of Studies.
• Collaborate with the communications department to ensure an adequate flow of information to employees, students, and external partners.
• Ensure the preparation, collection, and preservation of information allowing the College to ensure its accountability.
• Coordinate and participate in work committees.

Qualifications
What are we looking for in this position?

• Ability to lead and coordinate projects
• Ability to work with online platforms
• Great attention to detail
• Proficient with the Microsoft Office Suite
• Excellent communication skills
• Ability to establish interpersonal relationships and to work in a team
• Sense of initiative
• Proficient in English and French, both oral and written
• Political savvy
• Knowledge of the Cégep network.
• Show confidentiality

EDUCATION
Undergraduate degree in an appropriate field of specialization, particularly in communications, law, administration, history, linguistics, or a related field.
Required Tests
The candidates will be required to submit to English and French language tests.
Are you joining the team? Cool, here is what we can offer you!

• Parental leave
• Fitness room and gym
• Other benefits:
• Library
• Group insurance: employees are offered life insurance, health insurance, and income insurance plans
• 4 weeks of vacation per year
• Personal leaves (wedding, death, force majeure event)
• Cultural activities (exhibitions, movies, shows, etc.)
• Pension plan
• Cafeteria and healthcare station
• Team sports and physical activities with an instructor
• Competitive salary
• 13 statutory holidays annually
• Sick leave bank
• Work-life balance: work schedule from Monday to Friday, 35 hours per week

COMMENTS
Champlain Regional College is an equal opportunity employer and invites candidates to signify their belonging to groups targeted by the Act respecting equal access to employment in public bodies.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email inviting you to attach your CV in order for your application to be considered.
Please submit your cover letter and CV to Viviana Delgado through our career site:
https://www.crc-sher.qc.ca/career/