Executive Assistant To The General Manager

We are looking to fill an executive assistant position to support the General Manager of a company that works in the field of addiction. The person sought is versatile and able to adapt quickly to various situations.

Under the authority of the General Manager, he or she assists the latter in the coordination of her activities and in the administrative management of the company's files.

Summary Of Responsibilities

• Organize and track travel during trips (booking, route planning, accommodation, etc.)
• See to the planning and organization of meetings by convening participants, confirming attendance, drafting the agenda and preparing the necessary documentation
• Plan the agenda according to guidelines, meet deadlines and set priorities
• Manage the database of contacts of senior management
• Compile data, layout graphs and tables
• Manage email and correspondence
• Ensure the logistics of meetings (reservation and layout of the room, order of the menu, delivery of documentation)
• Follow up on the files entrusted to him/her by communicating the decisions rendered or by carrying out reminders, research and data collection
• Receive, route and/or filter phone calls, take messages and manage voicemail
• Establish administrative procedures and working methods
• Participate in special projects and support the Executive Director in projects and events that fall within her function
• Write, correct, layout, translate letters, memos, documents, minutes (do the layout only)
• Ensure the classification, confidentiality and integrity of documents

Requirements And Experience

• College diploma in office automation or equivalent
• Excellent command of French (oral and written)
• Three years of experience as Executive Assistant
• Excellent command of Word, Excel, Outlook, Power Point
• Good knowledge of the internet and website management

Required Skills

• Sense of organization and ability to manage several files at once
• Familiarity with boards of directors
• Good judgment
• Priority management
• Strong public and interpersonal relations skills
• Adaptability
• Autonomy
• Discretion and spirit of synthesis
• Ability to analyze and write complex texts

Do you want to work in a family business? Send us your application!

As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.