Executive Assistant To The Vice President, Marketing

AMA

You’re A FAST-THINKING, TROUBLE-SHOOTING, TASK-JUGGLING dynamo.

Posted:2023-06-23

Closing: Until Filled

Location: Edmonton South, in office

As the Executive Assistant to the VP Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple critical projects as well as coordinating with multiple senior executives and external stakeholders. You believe in the power of being proactive, have outstanding time-management skills and a high degree of professionalism, judgement, and discretion.

What Moves You

• You handle even the tightest deadlines with a cool head and a clear vision.
• You’re a natural at explaining things in a way that makes it easy for everyone to understand.
• You're a natural at consulting with stakeholders to anticipate and understand their needs; collaboration is the name of your game.
• You are the unofficial company cheerleader, enthusiastically embracing the values, vision, and culture of our organization.
• You’re a flexible and responsive team player is comfortable working with all levels of an organization.
• You’re a master multi-tasker who can juggle a variety of projects and priorities with ease.

What You'll Do

• Establish priorities and coordinate administrative workflow to ensure critical deadlines are met.
• Provide expertise in formatting, proofreading, and editing various documentation.
• Assist in supporting the VP Marketing with work schedules and calendars, including prioritizing incoming meeting requests. Scheduling meetings, conference calls, call for agenda items, coordinating handouts and recording minutes on an as requested basis.
• Assisting Designers with finding, parsing and archiving photographs, artwork, logos, graphic icons and other creative assets
• Developing, preparing, and producing written correspondence, presentations, and reports, including Board reports.
• Compile and distribute correspondence, reports, organizational charts and meeting minutes.
• Day to day responsibilities include time management, proofreading
• Proofing all materials for accuracy, mandatory content and Brand correctness Assisting with any research, casting, or collecting of reference materials as required
• Designing engaging story driven PowerPoint presentations
• Ensuring critical deadlines a re met, acting a liaison with internal business units and external partners as required.
• Review manager expenses for accuracy and completeness.
• Responsible for providing production coordination and EA administrative support to the VP of Marketing, ensure efficient administrative operations by:

What You've Done

• You’re no newbie – you already have at least 5 years of experience in an Executive Assistant role.
• You’ve worked in positions that required strong multi-tasking skills, a high level of organization, and an eye for details
• You have a Certificate or Diploma in Business Administration, or a recognized Office Assistant Program or equivalent education and experience is preferred.
• Previous experience in Marketing would be considered an asset
• You’re an all-round superstar - superior computer skills with in-depth knowledge and experience with Microsoft Office Suite (Word, PowerPoint, Excel), Adobe Acrobat and MS Teams.

What You'll Get

• Competitive salary.
• Outstanding employer-paid Pension Plan.
• Great AMA discounts.
• Flexible benefits.
• Unlimited learning opportunities.
• Paid vacation and ME day.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.