Administrative Business Partner, Office Of The Ceo

Dropbox is a special place where we are all seeking to fulfill our mission to design a more enlightened way of working. We’re looking for innovative talent to join us on our journey. The words shared by our founders at the start of Dropbox still ring true today.
Wouldn’t it be great if our working environment—and the tools we use—were designed with people’s actual needs in mind? Imagine if every minute at work were well spent—if we could focus and spend our time on the things that matter. This is possible, and Dropbox is connecting the dots.
The nearly 3,000 Dropboxers around the world have helped make Dropbox a living workspace - the place where people come together and their ideas come to life. Our 700+ million global users have been some of our best salespeople, and they have helped us acquire customers with incredible efficiency. As a result, we reached a billion dollar revenue run rate faster than any software-as-a-service company in history.
Dropbox is making the dream of a fulfilling and seamless work life a reality. We hope you’ll join us on the journey.

Our Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly. We support leaders across the company and help teams thrive by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos.

Dropbox is seeking a detail oriented Administrative Coordinator for the Office of the CEO. This person will support the Chief of Staff to the CEO and partner with his Executive Business Partner to support his office as a whole. Our Admins are the glue that holds everything together - from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

• Plan and execute on-site and off-site meetings, dinners, and events
• Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts
• Set up domestic and international travel arrangements
• Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
• Prepare monthly expense reports for leads and coordinate special projects as needed

• Passion for Dropbox and helping your leads and their teams as they scale
• Experience with heavy calendaring for multiple principals or teams
• 2+ years experience in an administrative support role
• Great communication skills and the ability to work effectively with a spectrum of personalities
• Track record of consistently going above and beyond with a proactive mindset
• Ability to maintain composure and sense of humor in high-pressure situations
• Bachelor's Degree
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Ability to juggle multiple projects and priorities at once in an organized manner
• Strong Google calendar/e-mail/doc skills

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, Latinx, Pridebox (LGBTQ), Vets at Dropbox, Women at Dropbox, ATX Diversity (based in Austin, Texas) and the Dropbox Empowerment Network (based in Dublin, Ireland).