Executive Assistant, Office Of The Ceo

We all have important information we need to manage, and protecting it should be easy. Over 100,000 businesses and millions of people log in to 1Password to unlock smart, simple access to everything they care about. Our vision is to create a safer, simpler digital future for everyone, and our culture values simplicity, honesty and a human-centric approach to solving problems. Come help us unlock peace of mind so everyone can stay safer online.

Reporting to the Chief of Staff to the CEO, the Executive Assistant to the Office of the CEO is primarily responsible for the organization and prioritization of the Office of the CEO and will serve as a liaison between internal and external customers, executive management, and key stakeholders. The successful candidate understands the complexities of a CEO’s office and will support the Office of the CEO in a holistic manner, helping coordinate and prioritize according to business needs. This position requires an experienced, intellectually curious, and strategically thoughtful approach with meticulous attention to detail and follow-through.

This is a Remote opportunity within Canada and the US.

What We're Looking For

• 7+ years of recent, full-time administrative/executive support, reporting to one or more executives
• Reliable teammate - able to thrive in a team setting, willingness to help others, while also being able to work well independently
• Self-starter - knows when to trust instincts and when to ask for help
• Must be highly organized, efficient, and demonstrate innate attention to detail
• Exceptional communication and interpersonal skills – poised, professional, and articulate, as you will be representing the personal “brand” of your executives to many external partners across a wide variety of industries
• Flexible - in terms of responsibilities and responsiveness with a positive “can-do” spirit and adaptable to 1Password culture
• Bachelor’s degree or equivalent work experience
• Experience working with executives in a fast-paced environment preferably in technology, media, internet or related companies
• Must be extremely adaptable to the ever-changing needs of a fast growing technology company
• Independent - able to work under little direction and exercise sound judgment when making time sensitive decisions
• Highly proficient in a variety of applications including Zoom, Slack, and Notion. Particularly so in Google Apps, including Google Calendar and Google Docs
• Quick learner - have a “knack” for tech – able to figure out new systems and adapt on the go
• Trustworthy - must have impeccable discretion with access to sensitive company, customer, and personal information
• Problem solver - proactively and efficiently identifies creative solutions
• Proven ability to drive projects forward while simultaneously multitasking in an environment with shifting priorities

Bonus Points For

• Previous experience using 1Password
• Strong event planning experience
• Previous startup experience, preferably in a rapid, high growth environment
• You are part of an external Executive Assistant community, that you can leverage for bringing forward new ideas and practices to our Executive Assistant Team

What You Can Expect

• Through clear and concise communication, ensure the CEO and Executive Team are aligned and focusing on the right priorities
• Establish a strong balance of approachability and professionalism within The Office of the CEO, for both internal and external stakeholders.
• Collaborate with with current Executive Assistant Team, and empower them to establish standards for high performance within the team itself and their departments

Calendar, email, travel arrangements and time management

• Organize and maintain high volume email inboxes to ensure the CEO and CoS are reading and responding to high priority e-mails.
• Organize the CEO’s and CoS calendar to develop a structure that allows the CEO and his direct reports to be as effective as possible.
• Assemble appropriate materials to prepare the CEO for meetings; distribute materials, briefings for customer meetings, investor meetings and more. Ensure agenda items are documented, log action items, follow-up on outstanding items, etc.
• Coordinate with the CFO/CLO and the CFO’/CLO’s Executive Assistant on the annual board meeting schedule, and work closely with the CFO’s EA to assist and ensure meeting logistics and plans have been arranged (discounted hotel rooms reserved, meeting room arrangements, A/V ready, board materials are prepared in advance, etc.).
• Arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Receive and handle inquiries, correspondence, and requests directed to the CEO; determine the urgency of response and escalate issues as appropriate. Serve as liaison with the executive team; assist with internal and external communications.
• Align with the CEO and the CEO’s Chief of Staff on their priorities and preferences and ensure time is managed efficiently so as to focus on the right priorities at the right time.
• Review proposed internal and external meetings and events with the CEO and his CoS before scheduling. Proactively anticipate needs and work autonomously to get ahead of the agendas. Align on priorities for scheduling external engagements, PR, customer deals, executive meetings and conferences.
• Ensure the CEO and CoS are in lockstep with each executive team member. Understand executive team priorities and synthesize those priorities along with calendars and the broader corporate calendar.

Organizational Awareness and Relationship Development

• Develop strong and professional rapport with customers, prospects, Board members, their assistants, and all employees and represent the Office of the CEO with the highest level of professionalism and efficiency.
• Keep aware of the pulse of the organization

Leadership

• With the goal of helping each EA learn and grow at 1Password, foster communication, spearhead monthly or quarterly brown bag lunch meetings to share news, best practices, etc.
• Create and cultivate a positive and empowered, unified team of EAs
• Plan and oversee key events and meetings. Spearhead a cohesive and collaborative EA Community

United States-based roles only: The Annual salary for this role is between $87,000 USD and $117,000 USD, plus immediate participation in 1Password’s benefits program (health, dental, 401k and many others), utilization of our generous paid time off and, where applicable, participation in our incentive programs. All employees are owners of 1Password and receive an equity grant as part of their total package. At 1Password, we approach each individual's compensation with a promise of fair market value and internal equity commensurate with experience and specific skill set.

What We Offer

We believe in working hard, and resting hard. We’re always looking for new ways to support our team members, but here’s a glance at what we currently offer:

Health and wellbeing

> 👶 Maternity and parental leave top up programs

> 👟 Wellness spending account

> 🏝 Generous PTO policy

> 💖 Company-wide wellness days off scheduled throughout the year

> 🧠 Complimentary Headspace membership

> 🩺 Comprehensive health coverage

Growth and future

> 📈 Employee stock option program for all full time employees

> 💸 Retirement matching program

> 💡 Training budget, 1Password University access, and learning sessions

> 🔑 Free 1Password account (and friends and family discount!)

Flexibility and community

> 🤝 Paid volunteer days

> 🌎 Employee-led DEI&B programs and ERGs

> 🏠 Fully remote environment

> 🏆 Peer-to-peer recognition through Bonusly

You belong here.

1Password is proud to be an equal opportunity employer. We are committed to fostering an inclusive, diverse and equitable workplace that is built on trust, support and respect. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. Be yourself, find your people and share the things you love.

Accommodation is available upon request at any point during our recruitment process. If you require an accommodation, please speak to your talent acquisition partner or email us at [email protected] and we’ll work to meet your needs.

Candidate Privacy Notice

When you apply for a position, refer a candidate, or are being considered for a role at AgileBits, Inc. (dba 1Password, 1Password, we, us, or our), your information is stored in Lever, in accordance with Lever's Service Privacy Notice . We use this information to evaluate your candidacy for the posted position. We also store this information, and may use it in relation to future positions to which you apply, or which we believe may be relevant to you given your background.

Candidates may also optionally choose to self-identify their race/ethnicity, gender identity, sexual orientation, age, and disability. These answers will help us evaluate our diversity and belonging efforts. You do not have to answer these questions—your answers will not be linked to your name or job application, will not be visible to the hiring manager reviewing your application, and will in no way affect your job application. If you have any questions about the collection or use of this information, please contact [ [email protected] ].

When we have no ongoing legitimate business need to process your information, we will either delete or anonymize it. If you have any questions about how we use or process your information, or if you would like to ask to access, correct, or delete your information, please contact our privacy team at [ [email protected] ] or through 1Password Support .