Administrative Assistant, Emory College Of Arts And Sciences

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Discover Your Career at Emory University:

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description:

JOB DESCRIPTION:

• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.
• Maintains calendars and prioritizes meeting requests for management.
• Oversees ordering and maintenance of office supplies.
• Prepares materials for meetings and special events.
• Responds to incoming telephone calls.
• Ensures office activities comply with Emory policies and procedures.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Performs related responsibilities as required.
• May supervise or direct the work of support staff and/or students.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Establishes and organizes filing systems.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares charts and graphs for reports and presentations.

MINIMUM QUALIFICATIONS:

• Positions in this classification may require keyboarding skills.
• A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree.
• Proficiency with various personal computer software applications.

Please note this position is for two years with the possibility of renewal based on perfomance and funding.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture:

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the R V