Office/Administrative Assistant Jobs

InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America. Our client, a leading manufacturing company, specializing in demand-based control, digitalization, fluid flow, and heat transfer are positioned to combine high-quality hardware, controls intelligence, and related services into fully integrated building energy solutions. They are actively seeking an Office Administrator to join their growing team. The Office Services Administrator manages our clients general office needs. This includes reception desk duties, mail, office supply budget, supporting office facilities requirements and providing administrative support to our senior management team. This position is located in Scarborough, Ontario. In addition to annual initiatives, the key accountabilities of this position are: Front Reception:

• Provide end-to-end office supply management. This includes monitoring stock levels, special order requests and budget management
• Support Senior Managers with general administrative duties such as coordinating meetings and other administrative projects
• Manage all in-bound/ out-bound mail and distribution to the appropriate department
• Coordinate closely with the local Facilities Manager on any upkeep requirements and needs Executive and Management Administrative Assistance:
• Ensure all signage throughout the office is up to date
• Reputable manufacturing organization
• Learning and development opportunity involved in the role Application Process: All Qualified candidates will be contacted InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment
• Full time, stable opportunity
• Support some ad-hoc administrative duties within the Human Resources Department Qualifications: o College Diploma in Office Administration o 2-5 years' office administration and office management experience o Creative problem-solving skills, conflict management within different organizations (centralized and matrix organizational structures) o Ability to break down complex problems in a simplified way, conduct root cause analysis and provide clear, well-thought-out recommendations. o Strong, team-oriented leadership skills with presence and a bias for action. o Self-directed with ability to work autonomously and collaboratively and a focus on results. o Ability to communicate in an open and authentic manner in all situations o Proficient with Microsoft Office Suite and phone systems Employment Rewards:
• Oversee the main-reception switchboard, answering and redirecting calls appropriately Facilities Support:
• Ensure visitors are welcomed and checked in accordingly
• Work with the local HR, facilities manager and Occupational Health and Safety Coordinator to ensure all compliance requirements are met