Administrative Assistant - North, #4051

Administrative Assistant, Job ID #4051

Employment Services
Full time / 1-year contract with possibility of renewal / Starting ASAP / Toronto North
Who Is JVS
JVS Toronto believes that every individual has opportunities for employment. Since 1947, JVS Toronto has been giving the power of employment and improved learning serving 10,000 new individuals annually through career, employment, and assessment services in Toronto and York Region. We also help businesses recruit the workforce they need to be successful. JVS Toronto is a registered charity and receives generous funding to provide most of our services without charge. Learn about the work we do: www.jvstoronto.org.
Our employees benefit from a group benefit plan, a friendly work environment, monthly wellness initiatives, access to an employee assistance program (EAP), opportunities for continuous learning and a variety of corporate discounts. JVS Toronto also offers permanent employees a generous vacation package, a pension plan in addition to paid sick time, family care and wellness days.
Program Overview
The JVS North Employment Source office, funded by MILTSD, provides employment services to unemployed individuals of all ages, financial backgrounds and skills to help them gain employment within their field or a related field. To achieve this goal, a range of services is provided at one location including information and referral services, one-on-one employment counselling, employment workshops, and job development/ placement services.
We’re looking for someone who will:

• Maintain and update various client files and databases including client transfers, auditing and processing monthly file closures, and archive.
• Provide clerical support, including editing and formatting reports, preparing and completing agency and government forms, word processing of correspondence, reports and other materials, filing, faxing and photocopying
• Maintain office supplies and equipment. Assist location staff with all administrative and other related duties
• Assist with organizing appointments, orientations, and workshops. Contacts employers, clients and referring agencies regarding session start dates, interviews, appointments, etc.
• Perform tasks related to closure process and follow up of employers and participants
• Provide support to JVS satellite location in York Region when needed.
• Be responsible for processing and auditing claims for the training incentive and employment supports
• Set up new client/employer files and maintain records in agency’s databases Salesforces and EOIS CAMS as requested. Prepare rosters of clients as needed
• Maintain up-to-date financial documentation as well as client and employer files
• Provide support to Joint Program which includes client registration, data entry, monitor targets and prepare quarterly reports
• Be responsible for preparation of visa and petty cash monthly reconciliation
• Provide front desk/ reception duties and customer service to all clients, employers and visitors
• Assist with statistical and program reports, monitor agency’s targets, enter data into excel spreadsheet, and provide reports to managers as needed.

Flexible hours / evenings / weekends may be required for this position.
Minimum Qualifications & Experience:

• Experience in reading and understanding the financial statements, monitoring various calculations, and preparing reports
• Effective time management and problem solving skills
• Advanced computer skills; the ability to learn systems used by the agency
• Effective verbal and written communication skills
• High school diploma
• 1-2 years of office administration experience
• Strong organization skills; detail oriented with ability to multi task

Our ideal candidate will also have:

• Employment Ontario knowledge and exposure

Qualified applicants are invited to submit their resume & covering letter here.
JVS is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact JVS directly.
Our agency embraces diversity and encourages all qualified candidates to apply.
We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.
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