Administrative Assistant Jobs

WHO WE ARE

Italiana FoodTech Inc. (Italiana.ca) is a leading importer and distributor of Italian made commercial food equipment servicing the restaurant industry. Specializing in Pizza and Pasta making equipment, Italiana Foodtech equipment can be found in restaurants across North America. Italiana FoodTech’s success is built on a foundation of deep product knowledge and industry experience.

The Italiana FoodTech office houses a functional showroom to allow customers to test equipment before purchase that also serves as the home of The School of Italian Pizza – where people travel from all over the world to learn pizza making in monthly courses taught by expert pizza makers.

POSITION

We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our team and ensuring the smooth and efficient operation of our office. Italiana FoodTech has a small but dedicated team, and the ability to adapt, and take on a wide range of tasks is necessary for success.

This is a full time on site role, Monday to Friday 9am to 5:00pm (an extra 30 minutes may be required occasionally)

PAY & BENEFITS

• $21-25/hour based on skills and experience
• Health & Dental after 3 months
• Parking available on site

RESPONSIBILITIES

• Greeting customers that enter the office and offering them a drink
• Scheduling outgoing shipments.
• Post bills, create invoices
• Keeping the showroom/office organized and tidy outside of regular cleaning.
• Ordering office supplies and maintaining inventory
• Answering incoming calls for Italiana FoodTech & The School if Italian Pizza.
• Preparing client quotations.
• Filing and maintaining records
• Preparing estimates and following up with customers
• Handling incoming and outgoing mail and deliveries
• Other administrative tasks as assigned
• Fulfilling and shipping orders placed on the Italiana FoodTech Shop e-commerce site.
• Scheduling appointments and managing calendars
• Answering phone calls and responding to emails

QUALIFICATIONS

• At least 1 year of experience as an administrative assistant or similar role in Canada
• Logistics experience an asset
• Ability to prioritize tasks
• French and/or Italian language an asset but not required
• Excellent communication skills, both verbal and written
• Proficient in writing emails and organizing/flagging incoming mail
• Quickbooks and/or Autoquotes knowledge great assets but not required
• Well organized and capable of multi tasking
• Must have reliable transportationto get to our offices at 815 Alness St. North York Ontario.
• Strong problem-solving skills
• High school diploma or equivalent
• Strong organizational and time management skills
• Punctual and reliable are a must!
• Attention to detail and accuracy
• Very strong written and verbal English skills – Fluency is a must
• Strong computer literacy including software such as: Word, Excel, E-mail, Web Usage, and a quick learner for new software

HEALTH CONCERNS

No Gluten Allergy/Celiac disease (unfortunately the running of a pizza school means there will always been gluten on site)

If you meet the requirements and are interested in this opportunity, please submit your resume and cover letter to [email protected] We thank all applicants for their interest, however, only those selected for an interview will be contacted. Questions may only be directed to [email protected]

We are an equal-opportunity employer and welcome applications from all qualified candidates.