Administration Coordinator Jobs

This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of one year plus a day offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location - North campus. This role is hybrid with a mix of remote and in person

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department Summary

The CIC’s mission is to provide breakthrough research, education, and training that directly benefit Canada’s construction industry and lead to the sustainable and economic development of our built environment and a competitive advantage for the Canadian construction industry.

Position Summary

Reporting to the Director of the Construction Innovation Centre (CIC) in the Department of Civil and Environmental Engineering, the Administration Coordinator plays a key role in the day-to-day administration of the Centre. The Administration Coordinator is responsible for a variety of administrative activities and the provision of program support for both the Director and Associate Director. The Administration Coordinator will work independently and carry out their duties with minimal supervision.

Duties

• Books classroom/meeting room space for information sessions, workshops and annual FORUM.
• Coordinates, identifies and collects surplus lab and office equipment and ensures surplus equipment is correctly labelled and packaged, and that all necessary Surplus Asset Disposal forms are completed
• Performs word processing and data entry for the area or program. Prepares and types letters, emails and other area/program-related correspondence.
• Manages general/ central/ program email account, responding and redirecting inquiries as appropriate and timely.
• Prepare packages and resources as requested for distribution to stakeholders and the public.
• Updates and makes routine changes to web pages. Uploads new content as directed.

Minimum Qualifications

• Demonstrated ability to apply and adhere to strict confidentiality guidelines, FOIPP, records management protocols, and all relevant university policies
• Demonstrated ability to manage time and workload effectively and meet deadlines.
• Demonstrated ability to work independently and collaboratively.
• Excellent computer skills including proficiency in use of database, spreadsheet and word processing software.
• 2-3 years of progressively responsible operational support experience, preferably in a postsecondary setting.
• Diploma (Preferably a diploma in business administration, accounting or human resources).

Preferred Qualifications

• Demonstrated ability to develop and maintain positive, professional, collaborative working relationships with all stakeholders at all organizational levels.