Athletics Event Coordinator Jobs

Opportunity

MacEwan University is seeking an Athletics Event Coordinator for a full-time continuing opportunity with our Athletics department. Reporting to the Director of Athletics, this role oversees 50-70 annual game day events and summer camp activities for Griffins Athletics, ensuring strict adherence to all University and Department policies, as well as Canada West and U SPORTS rules and regulations.

Key Responsibilities Include

• Coordinating and overseeing the implementation of programs, activities, and events within the Athletics Event Management Plan;
• Capturing event content and creating timely, engaging, and relevant posts for various social media platforms;
• Coordinating the effective delivery of athletics events;
• Tracking data regarding ticket sales and attendance demographics to help inform marketing and engagement tactics and strategies;
• Coordinating game day staff assigned to the event, ensuring appropriate coverage and assigning tasks and responsibilities to staff;
• Ensuring that all Griffins Athletics events meet the requirements of U SPORTS, Canada West and MacEwan University policies and procedures;
• Facilitating fan experience activations, assisting with organizational community outreach, and developing community service initiatives;
• Researching new engagement opportunities with local partners and the surrounding community to support the growth of Griffins Athletics;
• Building a plan for community engagement with relevant stakeholders to ensure the Griffins brand is present and recognizable in the Edmonton community;
• Maintaining inventory of equipment, supplies, outerwear, and promotional items;
• Creating reporting for engagement initiatives and ticketing.
• Developing and maintaining positive relationships with various local partners and stakeholders;
• Organizing, distributing, tracking and managing ticket sales; and
• Developing a marketing plan and strategy to encourage participation in varsity game day activities, youth camps, and community activities, including the planning and execution of promotional events and sponsor recognition;

Skills

The Successful Candidate Will Have

• The ability to plan, create and execute marketing plans;
• A passion for athletics-related events;
• The ability to coordinate assigned events staff and delegate tasks;
• The ability to work independently and be adaptable;
• Knowledge about social media account management.
• A proven commitment to customer service and excellent user experiences;
• Thorough knowledge and understanding of best practices and considerations to facilitate successful athletic events;
• The ability to work with a diverse range of clients and colleagues;
• Familiarity with broadcast equipment; and
• Intermediate proficiency with standard office applications and software;
• Strong organizational and time management skills;
• Strong verbal and written communication skills;

Qualifications

• Experience in a multi-faceted sport facility or university sport is preferred.
• Equivalences may be considered.
• Experience with sport-specific stats programs and broadcast technology.
• A minimum of a diploma in sports management, business, or a related field.
• A minimum of 2 years’ experience organizing, hosting, and coordinating events, preferably athletic events, including set-up, take-down, logistics, training, registration, and scheduling.

Position Requirements

• The ability to lift and carry heavy equipment (i.e., tables, chairs, sports equipment/supplies, etc.).
• Flexibility in your work hours, as this position may require longer shifts, and/or evening and weekend work depending on the nature of the athletics event schedule, requiring your work schedule to be adapted accordingly.
• Comfortable working in inclement weather and/or noisy environments.

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Opportunities for career growth
• Competitive base pay
• Flexible benefits package
• Generous vacation time
• Secure pension plan
• Continuous learning culture