Specialist, Events And Marketing, Dinos Athletics

Position Overview
The Department of Athletics in the Faculty of Kinesiology is currently seeking a Full-time Regular Specialist, Events and Marketing.
Reporting to the Sr Manager, Sales & Marketing, and works closely with the Communications Manager and other members of the team. The peak period of work occurring from September 1 through April 30 each year; weekend and evening work will be required during the athletic season.
The Specialist - Events & Marketing, is responsible for the marketing and execution of all exhibition, regular season, playoff and special events conducted by the Department of Athletics. The position includes multi-event weekends, requiring various detailed tasks to be coordinated at multiple venues. At times, there will be multiple, simultaneous deadlines in a work environment that is fast paced and results oriented. The incumbent must be able to work under pressure and with a variety of environments and people.
The incumbent must show initiative and discretion, as decisions made can impact various units within the Department of Athletics and the Faculty of Kinesiology.
This is a generalist position with a broad range of focus areas and target audiences, requiring management of competing interests with satisfactory outcomes for all stakeholders involved.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
Responsibilities include ensuring events are adequately staffed and properly executed. The position provides leadership to part-time events staff and assists with their selection, training, scheduling and evaluation. Specific duties also include creation of game day scripts, as well as the servicing and execution of department sponsorship agreements.
Financial

• Provide assistance and support to Sr. Manager, Sales & Marketing, on ensuring staffing is appropriately trained and coordinated to support marketing and promotional activities
• Support ticket sales efforts through various marketing and advertising campaigns

Marketing

• Lead Athletics representation at key on-campus events (i.e. Orientation Week, Open House)
• Coordinate student-focused promotional initiatives
• Development and implementation of marketing, advertising, and other promotional initiatives to increase attendance and awareness for Dinos events.
• Completion of market research to measure the success of advertising, promotions and marketing plans.
• Ensure that all initiatives fall within University of Calgary and Department of Athletics branding guidelines
• Development of strong relationships with key campus and community constituents.
• Responsible for in-scope supervision of part-time staff in their daily activities, ensuring appropriate staffing levels and scheduling; may require timesheet coordination on behalf of the manager

Event Operations

• Responsible for in-scope supervision and scheduling of designated part-time event staff in their activities, ensuring appropriate staffing levels and scheduling; may require timesheet coordination on behalf of the manager
• Work with external groups to ensure effective operation of games and special events (i.e. McMahon Stadium Society, Calgary Sports and Entertainment Corporation, City of Calgary Recreation, UCalgary Students' Union)
• Creation of game day script and liaison with video production crew for in-game scripting
• Working with Kinesiology Operations and other stakeholders, ensure appropriate scheduling, setup, and teardown of events
• Ensure sponsor obligations related to in-game experience are met

Community

• Coordinate requests for donations on behalf of the Department of Athletics
• Work with community organizations to provide opportunities for athlete appearances and/or fundraising opportunities with the Department of Athletics
• Coordinate appearances for Rex, the Dinos' mascot and other Athletics collateral

Qualifications / Requirements:

• Knowledge of U SPORTS, Canada West and University of Calgary policies and procedures are essential.
• Familiarity with Microsoft Office (Word, Excel, PowerPoint)
• Post-secondary degree in Kinesiology, Communications, Marketing, or other related area.
• Team leadership skills including ability to delegate and inspire.
• Ability to work in a high-intensity, fast-paced environment focused on excellent customer service.
• Strong attention to detail, good multitasking and organizational skills are required.
• Exceptional communication skills, both written and oral.
• 2 to 5 years working experience in events, marketing and promotions, or a related field
• Graphic design experience would be an asset.

Application Deadline: April 19, 2023
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2 .
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . For more information visit Careers in the Faculty of Kinesiology [ insert link to open in new window ].
The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.
About The University Of Calgary
The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca .
The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ( [email protected] ) and requests for accommodations can be sent to Human Resources ( [email protected] ).
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.