Senior Field Project Coordinator

Our client has been in the business for over 35 years, they are a team of seasoned foundation repair experts who can fix your foundation issues. They are a passionate group with the customer experience in mind at every step. As a fast-growing company, they require superior talent, and for this reason, they are searching for a Senior Project Coordinator as part of their growing team.

Reporting to the Field Operations Manager, the Senior Project Coordinator is primarily responsible for planning and coordinating all project components to completion. This includes supporting all internal and external stakeholders (internal team members) and the customer.

Responsibilities:

• Work with the OHS Officer to ensure Field Technicians are adhering to safety documentation processes
• Track crew time and timesheets
• Manage the workload of the Field Operations Manager and ensure he stays on schedule
• Schedule top-ups, minor clean-ups, and concrete replacements
• Manage carpenter's schedules and workload
• Manage the schedule and activities of the Field Supervisors
• Attend and sometimes lead safety meetings and toolbox talks
• Use of equipment and tools (valid Class 5 but Class 1 preferable, proficient use of skid steer and some experience with excavator)
• Overseeing and ensuring crew materials and tasks are being met.
• Scheduling jobs, calling customers daily, status updates, dealing with customer concerns and questions, updating planning tools; answering customer inquiries and ETA’s
• Organize and do site inspections; regularly to go job sites to check on and assist crews with troubleshooting
• Prepare invoicing packages – ensure all work is complete, pictures are in company software programs, and engineering signoff complete
• Order job-specific material including concrete, lumber, carpenter take-off lists, window wells, etc.
• Arranging estimators to deal with customers, change orders, pricing, job decisions, engineering, permits
• Schedule work and ensure jobs stay on schedule based on how long it should take and complexity/issues; create work order packages and job take-off lists, know how long each job should take and what materials and subs are required; assist in making lists of special materials, trades, supplies and equipment required.
• Daily/afternoons – updates from the crew – touch base with each crew prior to leaving; ensure no OT unless pre-approved
• Daily/mornings – ensuring engaging with crews so they know exactly what they are doing on the job, ensuring they have the supplies they need, contacting customers/active jobs for the day
• Managing the workload of subcontractors, arranging trades
• Utilize crews effectively based on skill level and size/time of job; Site visits in the field with the crews, supervising, ensuring they are adhering to safety and schedule.

Qualifications:

• Mandatory construction experience (preferably foundation repair, excavating, building, landscaping/grading, framing)
• Degree or diploma in business administration, management, or a related field.
• Proficiency with Microsoft 365 – MS Word and Excel.
• The majority of the time is spent scheduling and ensuring crew materials and tasks are being met.
• Mandatory experience scheduling crews
• A solid working knowledge of project management software.
• A minimum of five years of successful experience as a Project Coordinator in the Construction industry.
• Site visits in the field with the crews, supervising, ensuring they are adhering to safety and schedule.