Rentals Coordinator Jobs

Title: Rentals Coordinator

Reports To: Warehouse Manager

Job Type: Full-time, Permanent

Career Level: Coordinator

Location: Toronto, Ontario

Posting Date: Tuesday, June 6, 2023

Position Summary

The Rental Coordinator is responsible for managing all activities related to sourcing and renting AV equipment for projects and warehouse inventory availability and managing vendor relationships.

This position is comprised of an average 40-hour work week with the expectation that hours will be flexible and overtime may occur. This position is based out of our warehouse venue in Toronto and is in-person/onsite.

Job Duties

Technical

• Propose solutions to various problems and suggest improvements to the technical execution of the project
• Respect and promote procedures and regulations by EPiQvision regarding the equipment’s handling and management
• Receive requests for a given project, plan and develop a rental equipment list based on the project, and any pre-production tasks
• Assist with inbound duties and responsibilities as required

Administration

• Manage rental budgets and provide P&L to necessary departments
• Assist with sourcing of and maintaining parts supplies
• Coordinate with the service department on all equipment and service/repair issues to the warehouse inventory
• Manage rental invoices with support from the accounting department
• Review, approve, and close rental agreements
• Maintain a strong system of organization
• Follow-up on missing equipment and reports
• Liaise with vendors to receive up-to-date information for company

General

• Maintain a cooperative and sensitive teamwork attitude when dealing with clients
• Attend company meetings as required
• Maintain professional conduct and appearance at all times
• Provide and maintain a positive relationship with all clients, vendors, employees, and independent contractors through effective communication
• Comply with company policies and procedures
• Other duties as required by company
• Comply with company, industry, and legislative health & safety policies, procedures, standards, and best practices

Requirements

• Forklift Certification is an asset
• High school diploma is required. Post-secondary education in event production, technical production, or equivalent training or work experience is preferred
• Commercial truck driving experience upto 26’ box truck (5-ton) is an asset
• Knowledge of current workplace health & safety regulations, fire & building codes, and AODA regulations in relation to the live entertainment industry is an asset
• 3+ years of equipment management experience
• Ability to adapt to new technology
• Ability to work individually as well as part of a team
• Experience using Flex Rental Solutions software is an asset
• Ability to prioritize and manage conflicting demands
• Communicating orally and written at a professional proficiency level or greater in the English language
• Valid driver's license with a clean driver’s abstract is an asset
• High level of integrity and work ethic
• Knowledge of audio-visual equipment and services
• 2+ years of AV equipment rental experience in Toronto
• Excellent knowledge and experience of specific audio-visual equipment
• 1+ years of warehouse or equivalent work experience
• Proficiency with Microsoft Office and Google Suite

Work Conditions

• Physical ability to lift up to 50 lbs
• Exposure to hazardous materials
• Medium to high levels of stress and pressure
• Exposure to loud noises
• Engagement in a healthy work-life balance
• Ability to communicate orally and written at a professional working proficiency level or greater in the English language with clients, vendors, and company staff
• Attendance and participation in company issued training
• Extended periods of sitting, standing, walking, and other physically demanding conditions
• Exposure to various weather conditions
• Flexible and additional hours including evenings and weekends
• Ability to work independently and as part of a team

Compensation

• Competitive annual salary based on experience

Benefits

• Parking at our Warehouse
• Paid Sick Days
• Employer paid group benefits - health, dental, vision, medical, paramedical services
• Company social activities
• Paid Bereavement Leave
• 2 weeks paid vacation
• Technology including laptop and digital phone services account
• Professional development opportunities

How to Apply

Qualified applicants should apply by sending a cover letter and resume to [email protected] with the subject line Rentals Coordinator.

We thank all applicants for their interest. Only candidates chosen for an interview will be contacted. No telephone calls please. All offers of employment are conditional based on the candidate legally allowed to work in Canada.

EPiQVision is a barrier-free and equal opportunity employer that strives to ensure its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process under the Ontario Human Rights Code. In addition, EPiQVision will meet the needs of all persons with disabilities under the Accessibility for Ontarians with Disabilities Act (AODA) and will provide reasonable accommodation for any applicant, as requested during the hiring process. In pursuit of this commitment, EPiQVision will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation and this extends to the hiring process and throughout the course of employment.

Employer Profile

EPiQVision is your Event Technology partner offering customizable and scalable solutions. Our passion is creative production design, state of the art equipment, and highly professional, client-centric service delivery. Experience the EPiQ Difference!

Check out our website and social media for more information https://epiqvision.com