Recruitment Coordinator

Reporting to the Manager - Talent Management, the Recruitment Coordinator provides support for high volume full cycle recruitment processes and administration of recruitment services for Hamilton Health Sciences. The Recruitment Coordinator supports internal and external recruitment processes with unionized and non-unionized positions working closely with the Recruitment Associate and client portfolios.

Recruitment & Selection

Provides program coordination and administrative support for the Central Recruitment team and clients as applicable.

Responsible for intake of recruitment requests from client portfolios/hiring managers and triaging to the applicable Recruitment Associate.

Acts as a liaison between HR Operations, candidates, hiring managers and the Central Recruitment team responding to inquiries. Using sound judgement escalates to the Recruitment Associate/Recruitment Team Lead as necessary.

Works with department to maintain and update posting language, advise on process and policies relating to the creation, approval and posting of jobs. Facilitates job language changes in Taleo prior to job posting creation.

Participates in internal recruitment campaigns, engaging internal applicants for interest in position and adhering to seniority guidelines in applicable collective agreements.

Reviews and screens internal candidates based on appropriate seniority and collective agreement guidelines and HHS guidelines and policies.

Advises hiring leader on internal candidate applications and works in collaboration to ensure suitable candidate selection based on recruitment needs.

As part of the recruitment process, validates candidate certifications during prescreening.

Facilitates candidate testing as required and prepares reports/recommendations based on established guidelines.

Works with hiring manager to determine interview schedule, book candidates, prepare candidate supporting documentation, and interview resources.

Engages with candidate to schedule interviews, send appropriate interview instructions and manage inquiries.

Creates standardized candidate communication templates for a positive and informed candidate experience.

Reviews and updates recruitment and selection tools and resources.

Prepares and issues offer letter and any necessary documentation as required to ensure transfers/hires are complete in system.

Liaises with hiring manager and internal stakeholders to determine hiring details and appropriate information for offer letter.

Provides support for external recruitment processes as required.

In conjunction with the Recruitment Associate/ Recruitment Specialist participate in continuous process improvement of talent acquisition programs/processes.

Support development and maintenance of tools and templates or policies/ guidelines to support programs/ processes.

Supports research and recommendations related to recruitment and selection best practice.

Participates and provides coordination support for job fairs or other career events and support the talent attraction for key roles.

Gathers required data/preparing research, in order to synthesize information to draw conclusions and make recommendations.

Assists with maintenance of team documents, portfolio listings, and reporting tools.

Prepares recruitment related reports utilizing myHR, Taleo, and external sources of data/information.

This position is eligible for a hybrid remote work arrangement, in accordance with HHS' Remote Work Policy

• University degree in Human Resources Management, Business Administration, or equivalent Certified Human Resources Professional (CHRP) designation preferred 2 years of Human Resources experience in a complex unionized and/or hospital environment. 2 years of experience supporting high volume recruitment and selection processes and administration 2 years of Human Resources Information System and Recruitment System data entry and management experience 2 years of experience in a client facing role Advanced computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint, and Visio), HRIS (Oracle Cloud) Taleo and SharePoint Knowledge and experience in key Human Resources functional areas such as talent acquisition and HR operations Strong knowledge of relevant legislation (Ontario Human Rights Code, Employment Standards Act) Strong Ability to organize and establish priorities within multiple projects and tasks, demonstrated ability to meet project and task deadlines and adjust quickly to changing requirements Demonstrated effective and creative problem-solving abilities with attention to detail and accuracy, positive attitude, initiative, and judgment in developing, adapting and applying processes to address problem situations Demonstrated excellence in effective communication and interpersonal skills within a professional environment Ability to handle stressful issues and communicate with a variety of people and situations in a courteous, professional manner Strong team player skills with a strong sense of ownership and accountability and the ability to work independently Strong customer service orientation Ability to work with tact, diplomacy, and confidentiality

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Employee Health Services.

Job

Administrative/Service

Primary Location

Ontario-Hamilton

This position will be located at

100 King St. West

Organization

HR Operations

Status

Regular

Hours per week

37.5

Number of Openings

1

Union Code

Non Union Employees

Minimum Salary

30.1100

Maximum Salary

38.6000

Post Date

Jul 11, 2023, 12:00:00 AM

Jul 17, 2023, 11:59:00 PM

Unit Summary

Hamilton Health Sciences is a community of 15,000 staff, physicians, researchers and volunteers that proudly serves southwestern Ontario residents. . We also provide specialized, advanced care to people from across the province. HHS is the only hospital in Ontario that cares for all ages, from pre-birth to end-of-life.

We strive to ensure our people are engaged, enabled, and empowered to deliver on our mission and our vision of Best Care For All. We pride ourselves on being an inclusive organization with a robust wellness program, a rich variety of education, training, and professional development opportunities, meaningful recognition initiatives, and competitive compensation and benefits including one of Canada’s premier pension plans.

As the largest employer in the Greater Hamilton region, HHS plays a vital role in training the next generation of health professionals in collaboration with our academic partners, including McMaster University and Mohawk College.

The Central Recruitment team is an integral part of the overall Human Resources Portfolio at HHS. The recruitment team is responsible for delivering efficient and effective high volume full cycle central recruitment services at Hamilton Health Sciences. In collaboration with the Talent Management department, the Centralized Recruitment team supports HHS Leaders and programs across the hospital in their operational and strategic staffing needs.

Schedule Work Hours

Days, Monday to Friday with willingness to be flexible with working hours to suit operational requirements. 37.5 hours per week.

Guidelines

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at 905-521-2100, Ext. 46947for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article 13.01 (b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement