Events Coordinator Jobs

Position: Marketing Events Coordinator

Department: Marketing

Location: Richmond Hill, Ontario, Canada (On-site) + some travel.

This position will work remotely with North American travel expectations of 1-2 weekends per month, 2-4 trips per quarter. Each trip will be 2-4 days of travel.

Company summary:

InMode is a leading global provider of innovative medical technologies which develops, manufactures, and markets devices harnessing novel radiofrequency (RF) technology. The company strives to enable new emerging Aesthetic and surgical procedures and improve existing treatments. By leveraging its medically-accepted, minimally-invasive RF technology for simultaneous subdermal adipose remodeling and skin tightening, InMode offers a comprehensive portfolio of products for plastic surgery, gynecology, dermatology, otolaryngology, and ophthalmology.

Position Summary:

The Marketing Events Coordinator is responsible for supporting the marketing team and as well as the North American Sales Representatives ensuring all marketing efforts flow smoothly and seamlessly and staff have the tools to be successful. The person in this role should be passionate about executing a great event. This person should be extremely well-organized, detail-oriented, eager to identify and apply new tactics and have a “can-do” approach. They must be comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, enthusiastic, resourceful, and efficient.

Duties and Responsibilities:

Logistics and Event Planning

• Participate in the oversight of shipping, vendor, travel and accommodation logistics
• Venue sourcing and pricing negotiations
• Coordinate and execute B2B corporate events including tradeshows, seminars and internal events
• Co-ordinate with external vendors, such as hotels, travel agencies, audio-visual and printers
• Event inventory understanding and allocation

Event Execution:

• Collaborate with internal teams to provide direction to vendors and partners to ensure events are aligned with overall objectives
• Execution of various Event-Marketing hybrid initiatives (i.e. Digital event marketing campaigns, event advertising, collateral production and creation)
• Event set up and dismantle
• Inventory management of marketing collateral, equipment, and program materials
• Innovate by developing special features and programs at events
• Source product or program materials as required
• Maintain a positive can-do attitude that promotes teamwork within the company
• Cultivate positive partnering relationships with speakers, attendees and within the team
• Utilize various CRM and event programs tools to register, monitor, and track each event
• Manage personal efficiency and effectiveness to ensure the event is executed in line with expectations
• Post event data input, reconciliation, and analytics

This position will be based in Irvine with North American travel expectations of potentially 1-2 weekends per month, 2-4 trips per quarter. Each trip will be 2-4 days of travel.

Minimum Qualifications:

• High degree of professionalism with outstanding ability to work effectively and efficiently with colleagues at all levels of management.
• Ability to handle multiple assignments simultaneously and able to work independently as well as a team setting.
• Self-starter, comfortable taking initiative and thinking on your feet.
• Maintain a positive can-do attitude that promotes teamwork within the company.
• Proficiency in Microsoft Office applications.
• Highly analytical, positive attitude, detail oriented and pride yourself on being organized.
• Comfortable dealing in a fast-paced work environment.
• Bachelor’s Degree required; major in Marketing or events preferred; EVENT or Hospitality experience a plus!
• LOVES MEETING NEW PEOPLE: HOST(ESS) WITH THE MOSTEST
• 2-3 years of experience ideal.
• Excellent written and oral communication skills with proven experience coordinating with external vendors, a plus.

Other skill sets:

• CVENT, a plus
• Adobe creative suite, a plus