Project Administrator - Halifax

Project Administrator (Construction) – 12 month contract

Location Halifax

Term 12 month contract

We continue to grow without sacrificing our quality and integrity, and are dedicate to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company we are looking for great people like you join our team!

The Project Administrator assumes a wide range of responsibilities including, but not limited to

• Compile, develop and submit all project billings to the customer
• Understand and anticipate priorities and needs of the Regional Manager, Operations Manager(s) and Project Management Team and provide effective and timely confidential support.
• Track progress and productivity rates.
• Schedule meetings and assist in calendar management.
• Manage the calendar and identification of key correspondence.
• Prepare and circulate memos, letters and reports.
• Organize management meetings including event logistics, catering, travel, and meeting materials.
• Support Publications Department for Civil-related pursuits and initiatives, including assisting with preparation of tender documentation.
• Supports the team with other duties as required.
• Routine correspondence to Owner, Engineer, Sub-Trades and Suppliers in co-operation with the Project Manager.
• Assist in the orientation and project onboarding of new personnel.
• Compile, organize and manage project operations & maintenance (O&M) manuals

This role will require an experienced Project Administrator with the following

• Experience with Procore or similar software would be an asset
• Minimum 5 years’ experience in an administrative support role.
• Detail oriented, with excellent organizational skills
• Valid driver’s license.
• Able to work under pressure and effective at multitasking
• Ability to handle multiple projects at the same time with excellent follow-up skills
• Related administrative experience in construction would be an asset
• Experience with submittals, drawing logs and Accounts Payable
• Civil construction experience would be an asset
• Minimum Grade 12 education.
• Exceptional communication skills, both verbal and written
• A dedicated team player with excellent interpersonal skill
• Proficient in MS Office and Windows-based computer applications (Word, Excel, Outlook, etc.).
• Ability to use/learn industry specific software programs.

If you would like to be part of our continued success, please submit your resume and cover letter.

Thank you for your interest in a career with Maple Reinders. Only those selected for an interview will be contacted.

Maple Reinders is an equal opportunity employer. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process.

No agency calls please.

People, Passion, Performance