Construction Project Administrator Jobs

Coldbox is a growing, highly collaborative design-build construction company specializing in environmentally controlled facilities. With a reputation for excellence and innovation, we have successfully delivered numerous high-profile projects, ranging from food processing plants and massive cold-storage warehouses to smaller box-in-box refrigerated facilities.

Key to our growing success is our commitment to building trusting relationships with our clients, vendors, and employees. We invest in our people, encouraging and supporting their development and growth to help them reach their full potential.

We believe that when our employees are at their best, they help move our entire organization forward so that we all benefit.

The Role

As we continue to expand our operations, we are seeking a talented and detail-oriented Design-Build Construction Project Administrator to join our team.

As a Design-Build Construction Project Administrator, you will play an important role in ensuring the successful execution and delivery of design-build construction projects. You will provide comprehensive administrative support to project teams, coordinating project activities, maintaining project documentation, and contributing to effective information sharing and communication. Your exceptional organizational skills, attention to detail, and ability to work collaboratively with various stakeholders will contribute to the overall effectiveness and success of our project teams.

Key Responsibilities:

• Coordinate and track project activities, ensuring adherence to timelines, milestones, and deliverables.
• Create and maintain project documentation, including project plans, health and safety reports, contracts, change orders, and progress reports.
• Collaborate with the Project Manager and Project Coordinator to identify and mitigate project risks and issues.
• Assist project teams in the documentation, implementation, and monitoring of project schedules, budgets, and resources.
• Prepare and distribute project-related communications, meeting agendas, and minutes to internal and external stakeholders.
• Support the project closeout process, including document archiving, record keeping, and lessons learned.
• Contribute to effective communication and collaboration among project team members, subcontractors, suppliers, and clients.
• Conduct research and analysis to support decision-making and problem-solving activities.

Skills and Experience:

• Proven experience (2-3 years) in a project administration or coordination role within the construction industry, preferably on design-build projects.
• Familiarity with relevant regulations, codes, and standards related to design-build construction.
• Solid analytical and critical thinking skills.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Proficient using the Microsoft Office Suite (Word, Excel, Teams, PowerPoint, etc.).
• Solid understanding of design-build project management principles, methodologies, and best practices.
• Effective communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Ability to work independently, take initiative, and solve problems proactively.
• Strong attention to detail and accuracy in documenting and maintaining project records.

Preferred Qualifications:

• Hold or working towards professional certification in project management (e.g., PMP) is an asset.
• Knowledge of sustainable design and green building practices.
• Hold or working towards Health, Safety and Environment (HSE) certification
• Bachelor’s degree in construction management, Engineering, Architecture, or a related field (or equivalent work experience).
• Procore experience a definite asset.
• Experience with construction project management software and collaboration platforms (e.g., Procore, Microsoft Project, Microsoft Teams, CMiC, SiteDocs, etc.).

Note: This is primarily an office-based role with some site-support work/travel required.

The Coldbox Advantage – Just some of the reasons to work for us

• Competitive compensation and bonus
• Employee appreciation and engagement events
• Substantial vacation time
• Training, education, and development opportunities
• Employee Assistance Program (EAP)
• A healthy and positive work environment
• Good benefits package with generous Health Spending Account
• Supportive culture
• Diverse workforce
• Generous Employee Referral Program

Based in beautiful Burlington, Ontario, we offer a welcome change from commuting into and from the heart of the GTA.

If you are a highly motivated individual with a passion for design-build construction and a proven track record in project administration, we invite you to join our dynamic and diverse team.

Apply today and be part of our commitment to deliver exceptional projects that contribute to the security of the global food supply chain.

Job Type: Full-time