Project Administrator Jobs

Green Infrastructure Partners (GIP) is one of Canada’s largest and most diversified infrastructure companies. We de-risk the most challenging parts of construction by offering vertically integrated infrastructure solutions for public and private projects of every scale.

For over 40 years, our teams have been designing, delivering, and maintaining infrastructure for Canada’s growing cities. From excavating and demolition to foundations, paving, and the production of materials, we have the unique ability to complete an entire project without the need for subcontractors. Green is in our name because we believe in the necessity of sustainable solutions. We’re leaders in energy efficiency and we’re at the forefront of incorporating recycled and reused materials.

With our sights set on building a better tomorrow, we’re committed to long-term relationships and long-term thinking. We uphold the highest standards of safety and quality, ensuring every project provides the greatest benefits to our customers with the least disruption to our communities. The work we do shapes the future of our cities and will pave a new path for the future of our industry.

GIP is currently seeking a Project Administrator to join GIP Construction and Materials Limited (GCML) to support our project throughout Ontario. Reporting to the Project Accounting Supervisor, the Project Administrator will support the daily activities of the job site. The Project Administrator will be assigned to projects within Ontario. The successful candidate must be available to work away from home.

Key Responsibilities:

• Tracks total tonnage / M3 and reconciles all vendor summaries for aggregates, concrete, etc., providing daily summaries to owner and weekly summaries to Project Engineer for productivity reports.
• Establishes and dismantles site offices as required.
• Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance.
• Meets and greets all visitors in a positive friendly manner.
• Performs administrative duties for job sites ensuring all documentation regarding timesheets, equipment usage and all personnel related allowances are transferred to Accounting daily or weekly as required.
• Ensures and assists in the completion of accident reports.
• Processes employee’s payroll daily.
• Perform other duties and responsibilities as assigned by their supervisor.
• Learns, interprets and applies organizational policies, rules and regulations.
• Establishes accounts with local suppliers for miscellaneous items for site.
• Maintains an organized filing system on site.

Required Experience:

• Ability to travel during the week throughout Ontario.
• Strong communication skills, ability to deal tactfully with employees, visitors and customers.
• Must be a team player, be able to work independently and prioritize workload.
• Intermediate level of computer skills in MS Word and MS Excel.
• Post-secondary education preferred.
• Must possess 2+ years of office related experience with knowledge of purchasing, accounts payable and payroll. Basic accounting knowledge is required.
• Adaptable to flexible work schedule when required to meet deadlines.
• Valid driver’s license and access to reliable transportation.
• Training in Safety and experience in the construction industry is an asset.

GIP is looking for talented, dedicated, and driven individuals to join our team. We offer our employees a comprehensive benefits package, pension, professional development, and coast-to-coast career opportunities in a wide range of positions and disciplines.

GIP is an equal opportunity employer and encourages women, Aboriginal and Indigenous people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.

We will provide accommodation to job applicants with disabilities throughout the recruitment process. If you require accommodation, please notify us & we will work with you to meet your needs.

We thank all applicants for their interest; however, only qualified candidates will be contacted.