Senior Accounting Administrator Jobs

Responsible for performing general account analysis and reconciliations, assist in the preparation of financial reports, as well as daily, monthly and year-end operations.

Accounts Payable:

· Process and record A/P transactions and ensure all bills and employee reimbursements are paid accurately and coded correctly (i.e. expense vs. inventory items).

· Process all transactions related to corporate credit card transactions; ensure accurate coding.

· Ensure all payables are collated with supporting documents and approvals as required.

· Ensure prompt payment discounts are taken as well as any credits.

· Ensure payments are issued in a timely manner and in accordance with Company policies

· Assist in completing new vendor application and set up in QuickBooks

· Process monthly accruals, including fixed asset depreciation, allocation of prepaid, work in progress, adjustments and reclassification journal entries as required.

· Perform cost analysis on a project-by-project basis

Accounts Receivable:

· Assist in the recording of revenue and receivables.

· Verify and reconcile all invoices with contract/customer PO terms

· Ensure all documentation accompanies invoice submissions – i.e. Certificate of Insurance, WSIB Clearance.

· Upload or email invoices as required ensuring appropriate confirmation are received.

· Improve and maintain collections via communication with customers by phone, email, fax. Ensure correct contact are updated in database

· Assist customers with A/R inquiries including statement of account, copies of invoices, delivery slips, etc.

· Assist in completing credit reference checks for new customers including set up in QuickBooks

· Prepare and email weekly A/R aging reports.

· Track municipal commissions receivable and expected date of payment

General:

· Process bills, invoices, and payments in a multi-currency environment (USD, GBP, EURO)

· Assist with the calculation of employee commissions

· Calculate and process job cost accruals, earned revenue, and analyze gross profit for each project.

· Work with finance team to drive monthly, quarterly and year-end close processes

· Assist in planning for growth, including implementation of ERP systems

· Monitor and ensure internal control procedures are abided by

· Suggest process improvements to automate and streamline workflows

· Effectively communication with cross-functional teams including Engineers, Project Managers and Coordinators regarding contract documents, change orders, approvals, and all matters relating to project billing and payables

Requirements

· 3-5 years’ experience in accounting. Preferably in the construction or manufacturing industry

· Working knowledge of accounting terminology and procedures

· Strong systems software skills including proficiency in Microsoft Excel

· Advanced skill in QuickBooks with specific experience using the inventory module and assemblies

· Experience with ERPs and/or the implementation of an ERP system would be an asset.

· Excellent judgement, creative problem-solving and analytical skills

· Ability to multi-task. Excellent organizational and time management skills.

· Detail-oriented and efficient with a sense of urgency.

· Effectively communicate with cross-functional teams

· Post-Secondary education in accounting, office administration, economics, or related field