Construction Administrator Jobs

At Flynn, it's not just a job, it's a career
This position will be based out of our Cambridge location, reporting to the Service Manager.
General And Project Administration

• Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
• Management and accurate documentation of Vehicle or Inspection reports, as well as (Ontario only) ensuring CVOR reports are completed and filed
• Creating and closing subcontracts and submitting pay requests
• Assist with Accounts Payable and Accounts Receivables on Service billings
• Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.
• Working with various people to ensure all related documents are present and readily available
• Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
• Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
• High volume file management and ensuring all information is updated and accurate
• Collection and maintenance of customer contact and relevant information

Field Support

• Time card collection and review and payroll back-up if required
• Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
• Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
• Other duties as required

What You Bring

• Effectively communicate with people at all levels and from various backgrounds
• Experience working in a construction environment is an asset
• Multi-task, meet pressing deadlines, and anticipate client needs
• Able to pay strong attention to detail
• Work independently as well in a team-based environment
• Display excellent interpersonal and communication skills, both written and verbal essential

What Flynn Will Bring

• Great environment where our motto is “Flynn Family Winning Together”!
• Structured bonus plan
• Competitive wages and benefits
• RRSP matching

INDCANPSV
Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.
We are also highly active and committed to creating an environment which is accessible to all of our customers, employees and applicants. Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.