Program Assistant Substance Use (Tpt) (Cupe 82.23)

Scope of Position:

• This position performs a variety of support functions key to the successful Public Health program delivery. The Program Assistant uses a variety of computer applications, problem solving and judgment skills to develop and maintain effective processes.
• Establish a strategic communication plan with the Health and Social Services Department.
• Ensure the planned health unit programs and services are in alignment with the Ontario Public Health Standards.

Position Description:

• To engage with colleagues in a systematic approach to quality improvement, including the definition of the purpose and scope; development, testing and implementation of change ideas; and measurement of reach and impact.
• To assist program delivery by using divisional databases and web-based applications including but not limited to Maxident, iPHIS, Hedgehog, Panorama Immunization and Panorama Inventory modules, DWARS, ISCIS, OHISS, CCM, etc.
• To schedule various internal and external appointments and events.
• To provide clerical support using Corporate standard software including Microsoft Office and Sharepoint.
• Other duties as assigned.
• To record and distribute Agendas and Minutes for various committee meetings.
• To assist all external and internal customers in a friendly, positive, professional and time sensitive manner.
• To contribute to the identification and prioritization of areas for improvement within the six dimensions of quality (safe, effective, efficient, timely, person-centred and equitable).
• To maintain and administrate the File Trail database which includes creating/preparing new files, changes to existing files, printing Records Management usage reports.
• To conduct switchboard and front-counter operations and provide a broad range of information in response to customer inquiries as needed (i.e. email follow-up).
• To process incoming and outgoing mail.

Requirements

Knowledge and Experience:

• High school grade 12 graduation plus an additional Administrative or related program of one year and up to two years.
• Over one year and up to two years related experience.
• Basic knowledge of the principles of health promotion is an asset

Skills and Abilities:

• Valid Ontario driver’s license and access to a reliable vehicle.
• Computer expertise in corporate standard software (Microsoft Office) and department specific software for data search and entry and to create and modify documents (validated through standard excel testing)
• Keyboarding skill of 45 wpm with 80% accuracy (confirmed through testing process)
• Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act

Benefits

Posting #: CUPE 82.23

Position: Program Assistant, Substance Use

Status: Temporary Part Time (date of hire up to approximately May 20, 2024)

Employee Group: CUPE Local 4700

Salary: $22.87 - $28.58 per hour (2022 rates)

Division: Health and Social Services

Department: Public Health

Reports To: Program Manager, School Health and Substance Use

Location: Gilbertson Administration Building, Simcoe ON

Posting Period: June 29, 2023 - July 13, 2023

How to Apply:

Follow the link below via Google Chrome for the application process:

• Ensure the file extension for your resume document is .doc, .docx or .pdf
• If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file.

The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.

Thank you for your interest in this position. Only those to be interviewed will be contacted.