Manager, People And Administration

Looking to start your career with an exciting, growing company?

Real Time Networks Inc. is a Port Coquitlam, B.C. Canada based company experiencing rapid growth and continued success in the marketplace. We build solutions that provide security, safety and real-time tracking for keys and assets. Our products lead the Security industry and include KeyTracer key control systems and AssetTracer electronic smart lockers. 

Position and Scope:

As the Manager of People and Administration, you will report directly to the CEO and hold a diverse role encompassing various responsibilities. You will be responsible for overseeing all Human Resources functions, managing daily office duties, and providing Executive Assistant support to the CEO. We are seeking a candidate who has a dynamic and adaptable attitude and excels in a fast-paced environment.

Responsibilities:

Human Resources

• Manage and support employee development and performance programs. Collaborate with managers to identify employee development opportunities and create personalized growth plans. Support succession planning efforts by assessing and nurturing potential talent for key positions.
• Help develop and update company policies. Communicate policies to employees, address inquiries and ensure employees are aware of and adhere to all policies and procedures.
• Maintain accurate and update employee records. Provide administrative oversight of ADP Workforce Now and train and assist employees with user questions. Maintain employee records, both physical and electronic.
• Provide guidance and support to employees regarding extended health benefits, answering questions, and assisting with claim inquiries.
• Maintain and update company organization chart.
• Manage the full cycle recruitment process, including job advertisements, screening resumes, scheduling interviews, conducting reference checks, and coordinating with hiring managers. Prepare offer letters for successful candidates. Manage onboarding and orientation for new employees.

Office Administration

• Coordinate travel logistics for team members, including booking flights, hotels, and car rentals, while keeping within budget guidelines.
• Provide backfill support for colleagues as required.
• Administer office phone systems, including monitoring after-hours third-party reception, updating on-call schedules, IVR menus, and holiday IVR rules, and monitoring general voicemails.
• Promote a safe and healthy work environment by ensure First Aid and Safety standards are met.
• Manage company cellphone plan including setting up new users, device ordering and plan review.
• Plan and organize company team-building activities, staff events, and other employee engagement initiatives.
• Maintain a tidy office environment and address any issues to ensure a well-functioning workspace.
• Oversee office facilities and equipment, including maintenance, and repairs. Manage relationships with vendors, service providers, and contractors as required.
• Handle office ordering responsibilities, such as procuring office supplies, groceries, coffee, and arranging office catering and executive lunches as needed.

Executive Assistant

• Support the CEO with administrative tasks as required.
• Additional ad hoc requests as needed.
• Assist calendar management and meeting scheduling when requested.
• Assist booking personal and business travel as required.
• Assist with expense reports.

Education and Experience: 

• 3+ years’ experience in Human Resources.
• 3+ years’ experience in an office management, executive assistant, or administrative role.
• Post Secondary Education in Human Resources, Business, or related field.

What you bring:

• You have a flexible and dynamic personality with a “Can Do” attitude.
• You have excellent English communication skills, both verbal and written.
• You have a valid drivers’ licence and vehicle.
• You are legally authorized to work in Canada.
• You are extremely organization and with outstanding time management skills.

Location:

• Port Coquitlam, BC. Hybrid work option available

Anticipated Start Date:

• ASAP

What we offer:

• Opportunity for development and training
• Extended Health Benefits, Dental and Vision Coverage
• Permanent Full-Time employment
• RRSP Matching