Manager Of Governance, People And Culture

Manager of Governance, People and Culture

We respectfully acknowledge that the land on which the Centre for Digital Media campus is located is the traditional and unceded territory of the Coast Salish peoples, specifically the shared traditional territories of the Səl̓ ílwətaʔ/Selilwitulh (Tsleil-Waututh), Sḵwx̱wú7mesh Úxwumixw (Squamish), and xʷ məθkʷəy̓əm (Musqueam) First Nations.

Location: Vancouver, BC

Functional Area: Corporate Administration

Employment Type: Permanent, Full Time

Salary Range: 70,000 to 100,000 (preferred hiring range of 70,000 to 85,000)

Experience Required: Minimum 5 years experience

Start Date: August 2023

Located at the heart of the Creative District on Great Northern Way in Vancouver, Centre for Digital Media (“CDM”) is a thriving campus with an earned reputation as a destination for collaboration amongst learners, leaders, industry and the community. CDM was established through the ground-breaking education partnership of four leading academic institutions: The University of British Columbia, Simon Fraser University, British Columbia Institute of Technology and Emily Carr University of Art + Design (“Shareholders”). Anchored by the flagship multi-disciplinary Master of Digital Media (“MDM”) Program, CDM extends learning opportunities through a wide range of innovative and experiential programs that bring diverse learners of all ages and backgrounds into the world of digital media. Today CDM is entering into an exciting new phase of strategic growth and community transformation to help build digital futures in BC and on the global stage. 

The CDM is currently recruiting a Manager of Governance, People and Culture to join our senior leadership team. The position will report to the Managing Director of Academic and Business Operations as well as the Board (dotted line) and oversees and continuously improves human resources and governance systems.

The role is responsible for leading CDM’s efforts in Justice, Equity, Diversity, and Inclusion (JEDI), nurturing a vibrant and inclusive employee and learning community, and ensuring robust engagement and oversight from the Shareholders (SFU, BCIT, UBC, and ECU), Board of Directors and its Advisory Committee members across CDM’s business units.

Role and Responsibilities:

Shareholder, Board and Committee Engagement

• Designs and delivers orientation programs for Board and Advisory Committee members.
• Facilitates effective communication between Shareholders and Board members, ensuring timely dissemination of relevant information.
• Assists Board and Advisory Committee Chairs in drafting agendas, ensuring alignment with strategic priorities and relevant governance matters.
• Tracks membership and identifies future Board and Advisory Committee vacancies and assists the Board with member recruitment.
• Maintains governance databases, contact lists, and records.

Meeting Coordination, Documentation, and Records Management

• Assists in the development and distribution of meeting-related communications, such as meeting notices, reminders, and updates.
• Schedules governance meetings and prepares materials including agendas, presentations, memos, reports, and supporting documents.
• Attends governance meetings, oversees preparation and distribution of minutes, and efficient and accurate documentation of recommendations, key discussions, decisions, and action items.

Governance Best Practices and Compliance

• Facilitates the timely retrieval of records for internal and external audits, inquiries, and reporting purposes.
• Collaborates with external advisors to help address governance-related matters.
• Assists in the development and review of governance policies and procedures.
• Stays informed about current governance trends, standards, practices, and legislation, and provides recommendations for process improvements.
• Prepares resolutions, agreements, and other legal documents.
• Supports the Board Chair and Advisory Committees with special projects, as assigned.
• Prepares and files government reports, forms, and applications accurately and within designated timelines.
• Develops and implements efficient systems for managing records and oversees the organization, maintenance, and accessibility.

Employee Engagement, Recognition, and Professional Development

• Support managers in developing succession plans within their units and developing cross-functional teams.
• Identify training needs and collaborates with internal and external resources to develop relevant programs.
• Tracks and evaluates the effectiveness of professional development and performance review activities.
• Conduct regular surveys and assessments to measure employee satisfaction and identify areas for improvement.
• Provide guidance and support to employees, addressing concerns and resolving issues to promote a positive work environment.
• Coordinate and administer professional development programs and initiatives.
• Develop and implement strategies to enhance employee engagement and job satisfaction.
• Collaborate with hiring managers and departments to organize and coordinate employee recognition programs and events.

Human Resources Administration

• Ensures compliance with labor laws, employment regulations, privacy acts, and organizational policies.
• Oversees and manages human resources administrative including employee benefits, and supports payroll administration.
• Supports hiring managers in the recruitment and selection process and the development of seamless onboarding programs for new employees, and faculty.
• Develops and maintains human resources documents, policies, guides, and templates.
• Oversees data informed and equity-focused employee compensation scales and coordinates employment and contract offers.
• Contributes to the implementation, continuous improvement, and review of HR policies and procedures (including Board review and approval), aligning them with organizational goals.
• Maintains accurate and confidential employee records.
• Interprets relevant Shareholder faculty collective agreements and liaises with administrative, human resources and union representatives as needed to assist with appointments, issues, and/or grievances.
• Collaborates with IT to implement and continuously improve human resources platforms and data-storage, and to automate low-level administrative tasks.

JEDI, Truth and Reconciliation

• Conducts diversity assessments and recommend actions to promote inclusivity and diversity.
• Collaborates with Shareholder institutions to leverage resources and to implement a TRC and Indigenization plan for CDM.
• Supports the development and delivery of training programs for employees and students to foster a culture of respect, equity, and inclusion.
• Stays updated on JEDI-related trends and practices to drive continuous improvement.
• Collaborates with stakeholders to create and implement JEDI strategies and initiatives throughout the organization.
• Collaborates with First and Host Nations, Metis, and Inuit peoples to implement strategies that support TRC Calls to Action and UNDRIP.

Disputes and Legal Duties

• Liaises with lawyers regarding human resources and governance related legal matters.
• Mediates and provides guidance to resolve conflicts among employees, fostering a harmonious work environment and conducts investigations when necessary.

Qualifications:

Minimum Qualifications:

• Minimum 5-7 years professional experience working as a human resources business generalist, specialist, manager, or equivalent role.
• Experience in a service-based role (e.g., administrative, clerical, secretarial, or executive assistant role or equivalent) and/or working with a Board.

Preferred Qualifications & Experience:

• Strong leadership and interpersonal skills including the ability to influence and collaborate with stakeholders at all organizational levels.
• Demonstrated commitment to justice, equity, diversity, inclusion.
• Communicates clearly and professionally in a variety of settings including in-person meetings, phone calls, video conferences, emails, etc.
• Strong communication, editorial, and writing skills.
• Experience with talent acquisition, employee relations, compensation, benefits, performance management, and HR + JEDI policy development.
• Experience administering learning and professional development programs and training employees about emerging HR and management trends, best practices, and advancements in HR technologies.
• Comprehensive understanding of BC’s employment legislation and labor laws.
• Technological aptitude—strong proficiency in MSFT tools and applications.
• Experience with recruitment and/or onboarding processes
• Experience with labor relations and have participated or led governance and/or HR policy reviews.
• Strong negotiation and communication skills and demonstrated experience resolving conflicts.
• Document design skills and the ability to collate various schedules and reports into cohesive, well organized, and indexed packages.
• Experience aligning HR practices and initiatives to support the organizational vision, mission, and business goals.
• Experience developing, implementing, and training employees on HR and JEDI policies.
• Strong prioritization and project management skills, experience strategically organizing tasks, and adhering to multiple deadlines while adapting to changing circumstances.
• Customer service orientation.

How to Apply

Please e-mail your resume and cover letter in one combined document to [email protected] by July 30, 2023.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code. Upon receiving an interview, you may request accommodation for any accessibility needs.

We appreciate all applicants for their interest; however, only those selected for an interview will be contacted.