Legal Administrative Assistant And Office Administrator

Legal Administrative Assistant (Ottawa)

AT A GLANCE

• Location: Ottawa - Onsite
• Hours: 35 Weekly
• Salary: $52,255.58
• Reports to: Ontario Managing Lawyer

About Us

At Ecojustice, we build a case for a better earth every day! We fight, and win, for our planet in court.

Our Mission is why people join Ecojustice. People who choose to join us recognize that this planet is our most treasured inheritance, and it is our imperative to be good stewards for the generations who follow us. We use the power of the courts to defend what we value most. We believe in protecting the environment while having enough time off to enjoy it. If you are courageous, collaborative, and dedicated to the fight for a healthier environment, you will find your people here.

The Legal Administrative Assistant & Office Administrator supports and enhances the work of our Ottawa office by performing legal and administrative tasks, including providing litigation support and managing day-to-day office administration. The Legal Administrative Assistant provides general support to the Ottawa office and acts as the liaison with the University of Ottawa Law Clinic.

About The Role

Under the guidance of the Director of Operations, the Legal Administrative Assistant will support a team of litigators in Ottawa, and across Canada when needed. You will provide specific guidance to Program team staff and carry out a variety of day-to-day functions to assist staff lawyers with their everyday practice management. You will also be responsible for supporting the Ottawa office administratively.

As a key member of our programs team, you will be responsible for:

• Record keeping including maintaining litigation records, library and filing systems.
• Litigation support including drafting legal documents, serving, filing, and submitting court and tribunal filings.
• Coordinate people and projects including summer and articling students, program and office communications
• Ensuring smooth operations of the Ottawa office including management of facilities, mail, equipment, and office supplies.
• Performing administrative duties for the University of Ottawa clinic classes.

ROLE SUCESS

We are currently working to embed our commitment to justice, equity, diversity, inclusion, and reconciliation into all aspects of our organization. We value candidates who enjoy building meaningful, collaborative partnerships with equity-seeking groups and operationalizing JEDI-R values in day-to-day practices and operations.

Typically, we find that people who succeed in this role bring:

• Legal Administrative Assistant Certificate or an equivalent combination of training, education, and experience.
• 2 years of direct experience in a legal environment as a Clerk or Legal Administrative Assistant, including experience in drafting court documents and assisting with court procedures (serving, filing).
• Appointment as a Commissioner or willingness to become a Commissioner for taking affidavits and declarations.
• Professional written and verbal communication in English (French is an asset)
• Direct experience running an office, preferably in a legal/law office; general office administration experience.

OUR COMMITMENT TO JUSITCE, DIVERSITY, EQUITY, AND INCLUSION

Ecojustice is committed to creating a diverse, equitable, and inclusive work environment and is responding to the calls for action to further reconciliation.

We encourage applications from people with relevant job-related skills and who come from communities that have been structurally marginalized based on race, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression. Members belonging to communities that experience marginalization can self-identify during the application process if they choose to do so.

GREAT REASONS TO JOIN US

• Additional flexible leave policies that accommodate physical and mental health leave, caregiving responsibilities, volunteering, and other life events.
• Abundant paid time off options that recognize 13 public holidays (including National Day for Truth and Reconciliation), starting with 3 weeks of vacation, 1 week of winter holidays, 2 float days, and more.
• A focus on supporting your health and well-being through an employer-paid extended health benefits package, employee and family assistance program, and a wellness spending of $500 per year.
• 5% of your salary as a non-mandatory RRSP contribution.
• A culture of collaboration where employees are fostered by their managers (97% manager relationship rating from internal surveys).
• A flexible work environment and work schedule that best suits you and how you work – choose a hybrid, remote, or full office setup and receive $125 monthly for selecting hybrid!
• Parental leave top-up for birthing and non-birthing parents.
• Learning opportunities to further our strategic commitment towards justice, equity, diversity, inclusion, and reconciliation.
• Recognized as one of Canada’s Top 100 charities by Charity Intelligence.
• Colleagues dedicated to environmental impact through their work at Ecojustice (99% mission alignment rating from internal surveys).

OUR COMMITMENT TO TRANSPARENCY AND WORKPLACE ACCESSIBILTY

As a charity, our value proposition is that of a mission-based organization, offering high-value benefits and perks. We are consistently benchmarking base pay to the non-profit industry to ensure we are both competitive and fair.  Transparency, as well as diversity, equity, and inclusion are important to us. We post predetermined salaries to ensure that the hiring process and compensation are equitable for all.

Ecojustice strives to ensure that our online application system and recruitment process are accessible to individuals with different abilities and encourages candidates to contact [email protected] for any accommodation requests.

Candidates selected for the interview process will be required to complete a skills assessment. Accommodations will be available upon request.