Intellectual Property Legal Assistant - Ottawa

Our private sector legal client, an international law firm, is looking for an Intellectual Property Legal Assistant to join their diverse team on a full time, permanent basis. This is a hybrid opportunity located in Ottawa, thus requiring the candidate to be currently located in Ottawa. The ideal candidate would have 3+ years of experience as a Legal Administrative Assistant, ideally within Intellectual Property with a focus on Patents.

About the role

The successful candidate will:

• Keep abreast of Canadian Intellectual Property Office (patent and design office) procedures and requirements, exercise sound judgment to seek advice
• Prepare invoices, assist in collections and e-billing
• Provide daily support to the professionals' practice
• Transcribe and type legal documents and correspondence
• Accurately prepare legal documents and correspondence with minimal direction
• Balance and reconcile petty cash and other administrative charges
• Organize and expedite the flow of work; Initiate any follow-up actions as appropriate
• Liaise between the legal professionals and various internal and external individuals, groups and clients

About you:

• Able to work in a team environment as well as working independently
• Able to exercise sound judgement with minimal supervision
• Has a post-secondary certificate or diploma in Administration, Legal Administrative Assistant, or equivalent
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, etc)
• 3+ years of experience as a Legal Administrative Assistant, ideally within Intellectual Property with a focus on Patents
• Strong written and verbal communication skills, as well as organizational and administrative skills
• Thorough, conscientious and strong proofreading skills

Benefits and Perks:

• Salary range: $55,000 - $65,000 annually, depending on experience
• Short and long-term disability benefits
• Comprehensive health benefits
• Plenty of vacation days!

Have questions or aren't sure whether this role is right for you? Let's talk! Reach out to me directly at 613-567-2222 ext 209 or [email protected]