Event Coordinator (Remote) - Ottawa

Our private sector client, Canada's leading co-ed youth organization, is seeking an Event Planner to join their organization. This position is remote, with a requirement to be on-site for a few days or one week before and during the event, which will take place on November 19th, 2023 in Ottawa. The successful candidate will be involved in coordinating a significant event for about 125 to 130 attendees.

Duration: August 21 - December 1, 2023 with the possibility of becoming permanent

Salary: $28/hr - $30/hr

If you have questions about this role or are unsure if this position is a fit for you. Let's chat! Connect with me on LinkedIn or email me at [email protected] to get the conversation started.

About the role

The successful candidate will:

• Edit the script for the event
• Oversee all aspects of event planning and execution
• Coordinate meals and dinners outside of the event
• Coordinate with vendors and ensure all necessary work is completed
• Ensure accurate and timely processing of invoices
• Create and manage schedules and timelines for the event
• Manage accommodation arrangements for attendees staying at hotels
• Be open to the possibility of occasional evening and/or weekend work
• Collaborate with stakeholders for seamless coordination
• Work with tech personnel for proper audiovisual set-up
• Handle logistics and arrangements for the event
• Report to the organization's Director of Change & Strategy
• Manage registration and handle inquiries from attendees
• Book travel and liaise with a travel agent to facilitate registrations and bookings
• Distribute event packages and compile them for those who need it

About you

• Flexibility to work some evenings and weekends as needed
• Ability to work remotely and on-site as required
• Excellent organizational and planning skills
• Capable of coordinating meals and distributing event packages
• Detail-oriented with a focus on accuracy in invoice processing
• Proficiency in managing schedules and timelines
• Exceptional coordination and communication skills
• Have prior experience in organizing large corporate events and administration
• Familiarity with managing registrations and bookings for events
• Ability to handle logistics and accommodation arrangements