Finance Coordinator Jobs

Finance Coordinator - Toronto, Ontario

Position: Finance Coordinator Location : MaRS Centre, Toronto Department: Finance Reports To: Manager, Financial Operations Salary: Commensurate with level of experience Hours: 35 h ou rs/week Job Type: Hybrid Status: Full-time, Permanent

The Ontario Institute for Cancer Research (OICR) is seeking a Finance Coordinator to join the Finance team.

The Finance Coordinator supports the Finance department in the full scope of AP responsibilities. Under the direction and at the request of the Manager, Financial Operations, the Finance Coordinator may also be involved in administrative work as needed.

To learn more about working at OICR, visit our career page (https://oicr.on.ca/careers/) .

The Responsibilities Include

Processing invoices and claims:

• To Identify purchase invoices to be prepaid as well as those to be self-assessed for HST and book journal entry on monthly basis after updating the self-assessment and prepaid set up workbooks.
• To review supplier statements and ensure that all accounts are up to date, report on accounts with high risk due to late payment.
• To follow relevant policies, procedures and processes and recommend improvements and best practices to maintain a strong internal control framework and ensure the accurate reporting of financial transactions.
• To verify and record request for reimbursement of expenses received in the Finance department; ensuring that they are in line with financial regulations and policies.
• To ensure that all invoices, expense claims, cheques, etc. are appropriately coded and approved in accordance with OICR’s financial regulations.
• To verify and record invoices (including foreign payments) received in the Finance department.
• To provide advice to staff on financial policies and procedures in relation to invoice processing and reimbursement of expenses.
• To assist with general ledger reconciliations as assigned (e.g., bank accounts, received not vouchered accounts, etc.)

Weekly EFT runs:

• To resolve queries resulting from invoice processing and payments in a timely manner.
• To process weekly EFT/Wire payments, ensuring there is sufficient funds in the main bank account to cover payments.
• To set-up all EFT payments in CAD, USD and other foreign currencies.
• To update and maintain financial systems documentation and filing.

Reconciliation of assigned balance sheet and supplier accounts:

• To prepare journal entry for p-card processing and ensure appropriate tax amounts are booked.
• To follow-up directly with p-card users on discrepancies noted in reconciliations.
• To manage all back-end administration related to OICR corporate procurement card (p-card) process including, but not limited to submission of p-card expense reconciliations, ensuring expense reports and credit card billings agree.
• To ensure timely payments to Visa Desjardins for p-card transactions; and to follow-up with staff for refunds of ineligible expenses on p-card statements.
• To reconcile Roger’s.

Provide support in planning and delivering month-end and year-end requirements:

• To perform AP monthly close.
• Participate in the year-end financial statement reporting and audit process to deliver working papers and supporting documents to the external auditors.

Qualifications:

• Basic bookkeeping/accounting skills.
• Knowledge about working with computerized accounting systems.
• Strong computer skills in MS Office, Word, Excel and Outlook.
• Completion of a 2-year community college program in accounting (preferred) or recognized equivalent required.

OICR is a collaborative, not-for-profit research institute accelerating the development of new cancer research discoveries for patients around the world while maximizing the economic benefit of this research for the people of Ontario. We are dedicated professionals who bring expertise to each of our roles. We are looking for individuals who share our values of excellence, innovation, collaboration, impact, responsibility and community.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.

For more information about OICR, please visit the website at www.oicr.on.ca .

CLOSING DATE: Until Filled

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan ( https://oicr.on.ca/accessibility/ ). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/ . Information received related to accommodation will be handled confidentially.

The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.

Resume Format: If you elect to apply, you will need a text or HTML version of your resume so that you can cut and paste it into the application box provided. Before you submit the completed application, you will be asked to attach one or two files to your application. Please attach your resume as a .pdf or .doc file.