Administrative Coordinator (Part Time)

ACML’s Maintenance team is growing! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you!

WHO ARE WE?

With over 50 years of experience throughout North America, Angus Consulting Management Limited (“ACML”) is one of Canada’s most trusted facility operations management companies. We have extensive knowledge managing critical environments including data centers, healthcare facilities, commercial facilities, central utility plants and Public Private Partnership projects.

Position Summary:

Under the direction of the Site Manager, the part-time Administrative Coordinator is responsible for providing comprehensive clerical support to the department.

WHAT WILL YOU BE DOING?

• Maintain a good working relationship with the client and communicate delays under the direction of the site manger due to a lack of parts and/or external services
• Facilitate the operation of the department through comprehensive assistance and clerical support.
• Validation of Credit Card Purchases
• Follows up on demand maintenance requisitions to ensure completion and for reporting purposes.
• Assist with input of preventive maintenance task cards into the Computerized Maintenance Management System.
• Assist site operations team in project work estimates
• Review payroll tracking for staff.
• Assist in any work that pertains to the maintenance department including but not limited to, minute taking at monthly staff meetings.
• Provide comprehensive reports for both tenant and preventative maintenance requests.
• Prepare correspondence and reports relating to the operation of the department.
• Arrange scheduling for maintenance staff to attend OHS required testing including but not limited to, TB tests, Audiology tests.
• Ensure information in the Computerized Maintenance Management System is up to date for reporting purposes.
• Handle telephone inquiries.
• Maintain both the hard and soft filing systems for document management for the department.
• Review utilities invoicing for discrepancies and track utility usage as directed.
• Schedule and track training courses for the maintenance staff throughout the year and documents attendance.
• Research discrepancies in billing.
• Respond and assist with Emergency Codes.
• Ensure invoicing and purchasing documentations are completed and tracked.

WHO ARE WE LOOKING FOR?

• Ability to develop solutions to a variety of problems of moderate scope and complexity, guided by prescribed policies and practices.
• Highly motivated individual with strong interpersonal skills.
• Comfort working effectively with all levels of staff.
• Successful completion of Grade 12.
• A minimum of 4 years of office experience, preferably in a maintenance environment.
• Ability to analyze, organize, and prioritize tasks.
• Excellent communication skills (oral and written) and the ability to work in a team environment.
• Advanced ability to use Microsoft Office Products (Excel, Word, PowerPoint and Outlook).
• Self-motivated and ability to work with minimal supervision.

Accessibility

ACML is committed to providing an accessible work environment. Upon request during the recruitment process, ACML will accommodate applicants with disabilities.

For more information on our Accessibility Program please refer to our

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