Administrative Assistant (Part-Time) Jobs

Administrative Assistant

Part-Time (30 hours per week)

Location: Coquitlam, BC

Spraggs Law, one of Coquitlam's premier law firms, currently has an opening for a Part-Time Administrative Assistant (30 hours)! For 50 years, we have served the people of the Tri-Cities, delivering results that meet their needs. We balance legal skill, efficiency, and client satisfaction to help our clients get access to justice and exceptional results. We work in teams comprised of legal assistants, a claims manager/paralegal, and a lawyer. A claim team helps a client through the entire process – from choosing Spraggs Law to reaching a final settlement or judgment.

At Spraggs Law, we work as a team. We collaborate on every case to capitalize on each team member’s diverse strengths. This allows us to outwork and outfight the competition while simultaneously respecting the needs of our clients, colleagues, and the courts.

Our Values

At Spraggs Law, we’re committed to doing the best and being our best selves by walking out our Core Values:

1. Honesty & Integrity
2. Accountability & Discipline
3. Relational Awareness
4. Team Players & Collaborative
5. Continuous Improvement & Renewal
6. Grit & Perseverance
7. Intentional & Deliberate

Position Summary

Within this collaborative model, you are responsible for carrying out the administrative tasks required to effectively manage a claim. Through regular meetings and check-ins with your team, you are provided with direction on tasks that need to be accomplished.

As an administrative assistant you will spend most of your time:

• Assisting in trial preparation
• Adding new material to files and records
• Completing File Room tasks including:
• Accurately and appropriately filing correspondence, invoices, receipts, etc.
• Communicating with claim-related vendors
• Opening files (documentation management)
• Closing files and transferring them to inactive storage according to file maintenance/legal guidelines
• Keeping accurate and complete records and forms for filed items
• Simple overflow Legal Assistant tasks such as Records follow-up, client reminders, etc.
• Sorting and scanning incoming and outgoing mail
• Preparing incoming and outgoing mail for distribution
• Creating new files and records as necessary
• Reception/phone assistance and coverage
• Answering questions about records and files
• Using standardized filing methods and procedures
• Other responsibilities and directives as assigned
• Locating filed materials upon request, ensuring materials are only given to authorized users

Qualifications

We think you are probably a student or administrative assistant with aspirations of an exciting career. You have a strong attention to detail and you are able to effectively prioritize tasks. If that sounds like you, and you can meet the list of qualifications and competencies below, we want to hear from you:

• Effective organization and time-management skills,
• Experience in a law firm is not a requirement, but it is an asset.
• A pragmatic and solutions-oriented approach to problem solving,
• One year of experience with administrative tasks and duties,
• An aptitude for using various software packages such as Microsoft Suite and other technological applications,

As you’d expect, you need effective interpersonal and communication skills to be successful in our team-based collaborative model. We work hard and we like to get stuff done, but we have fun while we work so a positive attitude is a strong requirement.

Working Environment

Together we work hard to help clients get access to justice and satisfying results. We challenge our employees to work to the best of their abilities and provide them with support, training and development along the way. We offer competitive compensation and a comprehensive benefits package including an extended health and benefits plan, sick time, and free parking as well as many opportunities for mentorship and continuous learning. Success in this role presents opportunities for more responsibilities, complex work and advancement.

We welcome applications from all qualified candidates and thank you for your interest in Spraggs Law. Please note that only shortlisted candidates will be contacted.