Finance Accounting Manager Jobs

Position Summary

Reporting to the Sr. Director, People & Performance, the Finance and Accounting Manager supports the development, adherence and reconciliation of operational budgets, and balance sheets, preparing monthly, quarterly and annual financial statements, and acting as a resource to the Board of Directors Audit & Finance committee. The Finance and Accounting Manager supervises the work done by a third-party accounting partner,monitoring and ensuring that the organization’s financial and activity reporting, funding contracts and auditing principles are maintained.They oversee payroll reports, accounts payable, bank deposits and transactions, taxation, fundraising licensing, audits, statistics, investment portfolios and the organizations Funds are managed according to Governance Policies.This position is accountable to supervise and manage all government and other funder reports.

Key Responsibilities

Finance

• Conducting cost analysis for various departments and projects
• Working proactively to protect the interests of the organization and mitigate risk, whenever possible, advising director of issues and working with a solutions-based approach
• Problem-solving and addressing issues related to payroll, vendor payments, etc.
• Preparing monthly, quarterly and annual financial statements and special reports for review by senior directors and Board including month end reconciliations, variance to budget analysis and quarterly forecasts
• Champions knowledge and compliance with accounting and healthcare reporting standards
• Maintaining financial files and records, in accordance with privacy legislation
• Managing all requirements to process and reconcile accounts payables/receivables and general ledger transactions. Using accounting system to enter transactions and verify entries; includes posting of accounts payable, accounts receivable, and deposits to appropriate accounts.
• Developing budgets and ensuring adherence, reporting and reconciliation
• Attends and is a resource for the Audit and Finance Committee of the Board
• Performs regular accounting functions including overseeing the preparation of bank deposits and weekly disbursement cheques.
• Providing input to achieve accreditation standards, including policy development and review to ensure program standards are continuously maintained
• Facilitating all accounts payable and vendor transactions
• Preparing and submitting remittance reports for union dues
• Ensuring financial goals and objectives are developed and executed in alignment with the vision, mission, values and strategic priorities of Hospice Niagara
• Responsible for financial management and human resources support including oversight to payroll and benefit submissions, contract and annual cost analysis.
• Assisting in the development of annual budgets and funding proposals
• Processing all other financial transactions and keeping accurate records for accounting purposes
• Reviewing and approving electronic fund transfers (EFT) transactions (i.e. payroll, rent), preauthorized bank transactions and direct deposits (i.e. donations, funding)
• Assisting with completion, review, forecasting and analysis of all funder submissions and preparing mandatory Government reporting
• Supervising and assisting with completion, review and analysis of trial balance reconciliations, internal financial and statistical reporting
• Assisting with the collection, collation, analysis, reporting and preparation of statistical performance indicators
• Preparing and oversees completion month-end and successful annual audit process and facilitates implementation of any recommendations
• Grant oversight and reporting of financial obligations
• Proactively preparing investment and or loan reports for the senior directors and Board of Directors as required
• Coordinating fundraising budgets, reports and licenses
• Monitoring and reconciling bank accounts and investments
• Assisting with completion and review of invoicing and keeping accurate records for accounting purposes
• Provides back up support to HR Generalist on payroll administration.
• Reviews and approves mandatory employment and tax related filing and payments, ensuring compliance with all legislative requirements

Staff Supervision & Support

• Maintaining organizational financial/data spreadsheets and software programs
• Facilitating a positive, productive atmosphere ensuring consistency with organization direction and goals
• Supporting team goals and objectives for finance, HR and administrative staff
• Supporting staff through the change management process to create one integrated organizational culture
• Assisting director with opportunities to expand back office supports, functions and partnerships
• Providing IT support onsite as required and supporting employees if/when IT support vendor is unavailable.
• Supervising employees with finance responsibilities; supervision tasks include but are not limited to: deposits, balance sheet reconciliation for all operations, delegation of work, day to day supervision, coaching, modelling, providing feedback to maximize quality service, identifying training requirements, conducting performance appraisals, etc.;
• Providing leadership and direction to staff to meet agency standards

Other

• Other duties, as assigned

Academic, Training, Knowledge & Experience

• In-depth knowledge of financial/accounting processes with particular reference to GAAP and professional ethics
• Bilingual (French/English) considered an asset
• Chartered Professional Accountant (CPA) designation
• Experience in the public or non-profit sector will be considered an asset
• In-depth knowledge of Provincial Healthcare reporting standards is an asset
• Experience with audit preparation is an asset
• Post-secondary degree in Accounting or MBA with Finance specialization
• Minimum of 5 years of experience working in the accounting field, preferably within a healthcare setting
• Experience working with QHR and Great Plains, and ADP Workforce Now is an asset
• Experience with budgeting, trial balances and financial reporting required