Buying Administrative Assistant, Womenswear [6 Months Contract]

Reporting to the Buying Manager, Womenswear, the Buying Administrative Assistant is responsible for supporting the Womenswear Buying team, ensuring orders and relevant reports are delivered in a timely and precise manner. They will work closely with the Buying team, operating in a dynamic and fast-paced environment. This role provides the ideal entry into buying and e-commerce, allowing the candidate to begin learning the ropes of the industry and building connections. The ideal candidate is a self-starter who takes ownership and initiative with a strong sense of industry trends and appreciation for the fashion industry.

Full time: 40 hours per week

Responsibilities

Purchase Order (PO) & Article Creation and Maintenance 70%

• Partner with internal SSENSE teams regarding purchase orders including Logistics, Warehouse, and Studio
• Ensure purchase orders are entered in a timely manner and in accordance with department standards
• In coordination with the Buyer, create and maintain articles within our Product Management system (PIM)
• Review order confirmations and flag any discrepancies in a timely manner to the respective Buyer

Operation Administrative Support 30%

• Provide strong follow up to the buying team on varying day-to-day operational tasks including cross-departmental communication, and in-season management needs
• Support the Buying team on administrative tasks related to EDI launch and roll-out (i.e. PO Acknowledgements, SAP)
• Generate accurate weekly inter and cross-departmental sales data reports for the Buying team
• Assign and review attributes to individual products with accuracy and efficiency

• Good written and verbal communication skills in both French and English
• Ability to work in Canada without sponsorship
• Have or working towards a degree in Business, Buying, Merchandising, or a related field
• Demonstrated skills using Microsoft Excel or Google Sheets and PowerPoint or Google Slides

Skills

• Strong understanding of retail math
• Keen interest in business, particularly e-commerce and Womenswear
• Solid organizational and time management skills
• Strong interpersonal skills with a natural ability to build relationships
• Excellent communication skills
• Highly analytical and detail-oriented