Administrative Assistant | North Vancouver

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BiM.

Work with us and with our amazing team to make a real difference in people’s lives.

To learn more about what it is like to work at Back in Motion visit

Location: North Vancouver

Hours : 29.5 hours per week

Job Title: Administrative Assistant

Employment Status: Part Time Permanent

Work Schedule : Monday 12:30pm - 8:30pm and Tuesday to Friday 2:30pm - 8:30pm

Job Summary:

The Administrative Assistant will be responsible for medical office administration support to include duties as answering phones, schedule appointments and organize medical records. The person will process insurance forms, prepare reports and assist physicians with documentation and referrals. Using your knowledge of medical procedures and customer service, you may record medical information, collect data, enter data in the system and schedule patients/clients for assessment and treatment.

Your work will include:

• Other duties, as required
• Providing admin support for programs
• Booking appointments, office space and interpreters
• Maintaining office equip. and general cleanliness of facilities
• Assisting staff with administrative requests & back up support
• Distributing mail, filing & faxing
• Answering & directing calls
• General reception; greeting visitors
• Setting up files and updating databases
• Liaising with staff members and clients

Minimum Qualifications:

• Positive attitude, strong initiative, solution-focused and detail-oriented.
• Proficient in Microsoft Office programs and database systems.
• Outstanding customer service a must!
• Starting rate at $17/hour
• Minimum 1 year administrative experience ideally in a medical office setting
• Flexible team player with strong organizational skills and ability to focus, multitask and prioritize in a busy environment.
• Excellent interpersonal and communication skills, including professional and polite phone manner.

Benefits and Perks:

• RRSP matching (after 4 years of employment; working 22.5 hours per week)
• Maternity leave top-up (after 3 years of employment)
• Extended health and dental coverage
• 2 weeks of paid vacation to start
• Up to 3 paid education days off per year
• Competitive salary
• In-Services and other educational opportunities
• Education allowance
• Sick leave – 5 days
• Telecommuting option
• Flexible work schedules

How to apply:

Apply online or submit your resume to [email protected]. Thank you for your interest in Back in Motion.

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