Administrative Assistant I (Rpt 0.8)

Description

Position at VON Canada (Ontario)

Requisition Details

Employment Status: Permanent, Part-Time (0.8 FTE)

Program Name: Community Support Services

Number of Hours Bi-Weekly: 60

Work Schedule: Days (8:30 am-3:00 pm)

On-Call: No

Job Summary

The Administrative Assistant I for the Seniors Lunch Bunch program is responsible for front-line delivery of service as well as administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by actively implementing and participating in the weekly lunches with volunteers as well as collecting and responding to incoming correspondence, data entry, and other related job functions.

Key Responsibilities May Include

• Collaborates with teams to organize logistics for special projects, and events.
• Schedules and organizes meetings and appointments as requested.
• Answers general inquiries regarding the VON organization with informed and satisfactory responses.
• Orders supplies, receives and maintains an inventory of required supplies.
• Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports, and other documents as directed
• Inputs relevant information and produces reports, statistics and data as directed for the efficient operation of the function.
• Assists in the production of newsletters (including a collection of material, typing/formatting, and photocopying/printing) and in standardizing processes and forms.
• Responds to messages from the answering service as required.
• Performs other duties as assigned.
• Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
• Manages filing systems for all client and general files, ensuring accuracy, security, and confidentiality.

External And Internal Relationships

• Communicates regularly and follow up with employees, managers and corporate services staff.

Education, Designations, And Experience

• Proficiency in Windows OS and MS Office Suite programs
• Experience with scheduling software and Procura is considered an asset
• Post-secondary education in office administration, Activation Coordinator, Social Service Worker, or a related field or a combination of related relevant experience,

Skill Requirements

• Strong organizational skills with an ability to prioritize and multi-task
• High level of accuracy and attention to detail
• Ability to maintain confidentiality at all times
• Excellent customer service skills
• Able to work both independently and within a team
• Excellent oral and written communication skills

Other

• Must have personal vehicle and possess both a current driver’s license and proof of vehicle insurance
• The use of Personal Protective Equipment (PPE) may be required
• Criminal records and vulnerable sector check

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.

VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at http://www.von.ca/en/accessibility for further details

In accordance with the Employer’s policy, Mandatory Vaccination: COVID-19, it is required that all VON Canada Nova Scotia Branch, VON Canada Ontario Branch and VON Canada (National) employees, contractors, volunteers and students be fully vaccinated (subject only to legitimate established exemptions of a medical nature or where there is a valid human rights exception).
To facilitate this policy, all VON Canada employees, students, contractors and volunteers will be required to provide written attestation confirming that they are fully vaccinated and reasonable proof of vaccination status, inclusive of any government-issued documentation.