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Company | The University of British Columbia |
Address | Greater Vancouver Metropolitan Area, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Higher Education |
Expires | 2023-08-10 |
Posted at | 9 months ago |
Staff - Non Union
- Responsible for general administrative functions for the FNHL in accordance with UBC policies and procedures or systems that support a culturally safe and effective work environment.
- Provides insight in the annual process of objectives identification, and subsequently monitors and manages the progress to ensure that the department remains aligned with those goals; Review progress and identifies items for discussion.
- Produce high quality summary reports based on work objectives and metrics, analysis of reports and identify progress or challenges. These reports will be used for internal and/or external purposes. The incumbent may be required to attend Administration meetings when such reports are being discussed to provide insight and clarity.
- Under the broad direction of the Associate Director, executes short and long-term human resources plans and allocations, budget allocations, and general administrative plans for the department.
- Supports the development and implementation of UBC safety procedures and protocols.
- Writes and prepares grant applications for submission in accordance with appropriate process where needed.
- Supports the Director and Associate Director with general scheduling and planning for events as needed.
- Develops and supports implementation of special events or projects. Work performed may include planning arrangements for guest, creation of invitation and supporting materials, monitoring the progress.
- Develop forecasts for the current and future fiscal years, by account, based on core operational needs, planned expansion, and available sources of funding.
- Makes recommendations regarding the availability of funds for a given purpose, and the allocation of expenditures to accounts, ensuring they meet any constraints and budget restraints for that account.
- Administers the necessary financial processes and systems to support the financial planning and management of the FNHL.
- Identifies funding sources and develops funder specific and organization-wide financial reports on a quarterly basis which includes identification of milestones and goals.
- Administration of the day-to-day financial transactions for the department, ensuring that resources of the FNHL are appropriately used by preparing financial forecasts, reports, and developing budgets for those resources.
- Monitors work attendance and vacation schedules for FNHL staff to ensure compliance with UBC leave policies.
- Acts as the point of contact for the FNHL regarding Human Resource needs by providing first-level advice and information to faculty and staff regarding human resource questions and issues.
- Performs other duties as required.
- Ensures that appropriate HR Policies and Practices are followed by all FNHL staff.
- Develops and manages the HR financial forecasts based on job classifications, salary progression, and general wage increases.
- Assists in HR Strategy specific to the FNHL to accommodate planned growth by analyzing current staffing levels and forecasting future needs.
- Provides insight into staffing allocation and hiring which includes; analyzing staffing needs and developing job descriptions as needed. May participate in screening candidate resumes, provides advise in hiring decisions as appropriate.
- Advises around student hires according to fiscal budget allocations, payment schedule and procedures, processing and maintenance of student employment files, and advising for the human resources training requirements for student staff.
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
- Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
- University degree in a relevant discipline preferred.
- Knowledge of University policy and procedures and demonstrated experience with UBC s financial and human resources systems preferred.
- Excellent oral and written communication skills, problem solving and team building abilities.
- Ability to exercise a high degree of judgement, initiative and discretion in all areas of responsibility.
- Knowledge of Office software applications and database systems, with expertise in Word, Excel, PowerPoint (knowledge of Adobe software suite and experience with project management software an asset).
- Ability to operate tactfully and with discretion in relation to confidential and/or sensitive data and information and in engaging with internal and external stakeholders.
- Possesses cultural competence and has experience working with Indigenous peoples, communities and organizations.
- Experience in financial and human resources management.
- Experience in event planning and coordination.
- Experience in handling multiple, competing priorities.
- Superior organizational and time management skills.
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