Accounting Associate - Jobs

SinaLite is a family owned business which has been operating since 1999. What started as a small 1,200 square-foot print shop which operated a single small AB-Dick printer has blossomed into a company of 150+ employees, containing several million dollars worth of printing equipment, and achieving a yearly sales revenue of 40+ million with over 20,000+ customers across North America.

Responsibilities and Duties:

General / Administrative

• Other duties as assigned
• Keep abreast of industry trends and new technologies.
• Supplier selection, liaising and negotiating with new and existing suppliers to support purchasing goals.
• Knowledge of purchasing methods and procedures including open market purchasing and formal contracting and negotiating techniques.
• Verifying the accuracy of invoices and other accounting documents and records before entering them into the system.
• Compile data and prepare a variety of reports.
• Working with the finance team for the month end/ year end close process to generate detailed balance sheet and income statements and other financial reports.
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions.
• Carrying out purchasing activities to ensure expenditures are approved, tracked, and recorded accurately in the company's financial systems.
• Reconcile credit cards and banks accurately and categorizing GL for the month-end close process.
• Drive towards process improvements and monitoring of internal controls around cash, AP and expense processes.
• Enter data into the computer system using defined computer programs.
• Comply with company Accounting Policies and/or Procedures.
• Reconcile records with internal company employees and management, or external vendors or customers.
• Reconcile payments, monitor accounts to ensure payments are up to date, and assist with regular audits.
• Investigate questionable data.
• Maintain a professional appearance and demeanor that reflects the company’s commitment to quality, continuous improvement and respect for individuals.

Transactions Procedures

• Ensure that accounts payable are paid in a timely manner and as per terms.
• Generate financial statements and reports detailing accounts receivable status.
• Ensure that required debt payments are made on a timely basis.
• Processing accounts payables in compliance with financial policies and procedures.
• Other duties as assigned.
• Manage PO process, receive and verify invoices against approved PO and packing slips for goods and services;
• Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payable and payments data.
• Data entry into the accounting system.
• Maintain an orderly accounting filing system.
• Ensure that all reasonable discounts are taken on accounts payable.
• Ensure that periodic bank reconciliations and credit card reconciliation are completed.
• Timely recording of invoices into the accounting software.
• Ensure that accounts payables are uptodate.
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable).

Reporting Procedures

• Provide financial analyses as needed.
• Issue timely and complete financial statements.
• Calculate variances from the budget and report significant issues to management.

Compliance Procedures

• Assist in the provision of information to external auditors for the annual audit.
• Monitor debt levels and compliance with debt covenants.
• Comply with the government reporting requirements and tax filings.

Requirements

• Excellent knowledge of Accounting and financial principles.
• Good mathematical skills.
• Experience with Netsuite or similar platforms preferred.
• Strong interpersonal skills e.g. working well with others, communication, positive attitude.
• Excellent verbal and written communication skills; ability to answer inquiries from vendors and employees across all departments.
• University degree or college diploma in an Accounting, Business or Financial field.
• Ability to work independently and efficiently under deadlines
• 3+ years of Purchasing & Accounting experience is preferred.
• Sharp attention to detail and accuracy, and a dedicated work-ethic
• Great teamwork skills.
• Strong critical thinking skills and able to creativity identify and solve problems

Working Conditions:

• Intensive computer work and extended use of the computer keyboard and mouse.
• Sitting for prolonged periods of time - up to 8 hours per day.
• Occasional lifting of objects up to 20 lbs.
• Occasional additional hours may be required due to operational requirements.
• Noise level is usually moderate to loud.
• Fast-paced environment: subject to numerous schedule and priority changes and short notice activity.
• Work area may have fluorescent lighting and air conditioning.
• Exposure to ink and chemical fumes, and airborne particles such as paper dust and drying powder.
• Appearance at all times must represent the company image.

Benefits

What we offer:

• Employee appreciation events
• Wellness Program
• Room for growth and advancement
• Employee/ Family Assistance Program
• Employer Paid Benefits including but not limited to: Health, Dental, Life, and Vision.
• Company sponsored learning
• Employee Savings Program
• And more!

Want to get a better sense of who we are and what we do? Check us out on Glassdoor! Review employee testimonials and employee driven content including videos and photos!;

https://www.glassdoor.ca/Overview/Working-at-SinaLite-EI_IE1520650.11,19.htm?countryRedirect=true

SinaLite is committed to providing equal employment opportunity for all persons regardless of race, sexual orientation, family status, ethnic origin, colour, sex, age, marital status and/or disability. We are committed to treating all persons with dignity, independence, integration and respect. Alternative formats of this position are available upon request.