Corporate Executive Administrative Assistant Jobs

Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously

Support leader(s) through calendar and email management, invoicing and accounts receivables

Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform

Post-secondary education in business administration is considered an asset

5+ years of increasingly complex administrative responsibilities

Advanced skills in PowerPoint, Word and Excel

Excellent organizational and time management skills.

Ability to meet deadlines and manage a variety of requirements and priorities concurrently.

Strong computer skills – extensive knowledge of Excel, Word, PowerPoint, and Internet tools.

Integration of our services, creating a seamless experience

You are meticulous, take details seriously and have strong organizational skills.

You care about people, and you have above average interpersonal skills.

Knowledge and experience in the energy and/or financial sector would be considered an asset

Knowledge and experience in Adobe products such as Acrobat, InDesign, Photoshop, Illustrator, and Dreamweaver would be considered an asset

knowledge and experience in the energy and/or financial sector would be considered an asset

Ordering supplies and maintaining the Corporate Finance area and kitchen

Post-secondary education in administration or a related field

3+ years of administrative experience

Excellent organizational, time management, and problem-solving skills.

Manage the executive team's calendars, including scheduling appointments, arranging and optimizing travel, and coordinating meetings.

Enable remote decision-making, keeping projects on track, including the planning and coordinating of events, (e.g., meetings, conferences, and company gatherings).

Manage special projects as assigned by the Senior Leadership team.

Minimum of 2 years of experience in an administrative or executive support role.

Ability to prioritize tasks and manage multiple projects simultaneously.

Three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.

Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

Collaborate with other Administrative Assistants to ensure office efficiency while promoting teamwork and maintaining a friendly and professional atmosphere.

Work independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

Perform general office duties, such as filing, ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Manage and maintain executives' schedules.

2-3 years experience in a dynamic work environment.

Previous experience providing executive or high level admin support.

Knowledge of accounting principles considered an asset.

Ability to manage multiple tasks/projects and deadlines simultaneously and to identify and resolve exceptions and to interpret data.

3-5 years of administrative experience supporting multiple managers at a time in a broad range of office functions;

Executive Administrative Assistant positions require 3-5 years of experience supporting a VP level manager or higher

40 accurate words per minute keyboarding skills (tested);

Excellent oral and written communication skills;

Excellent knowledge of general office procedures and practices;

Offer different ways for you to give back to communities where we operate.

Manages day to day calendar(s) of senior management

Directly supports a C16 level manager and generally supports an entire department

Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

Previous office administration experience preferably within a large and complex financial services or similar organization

Consistently demonstrates clear and concise written and verbal communication skills

Bachelor's/University degree or equivalent experience

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.

Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.

PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).

Ability to be discreet when handling human resource requests, time-sheets and follow-up maintenance.

Demonstrated ability to organize and prioritize work, work under time pressures to meet deadlines and handle interruptions and changing priorities.

Ability to analyze and interpret guidelines.

An equivalent combination of education and experience may be considered.

Excellent business writing skills in English

Experience working with diverse populations

One to two years of administrative experience, preferably in a health or community setting

Experience with Electronic Health Record (EHR) software

Strong interpersonal, communication, organizational and problem-solving skills and a commitment to non-judgmental service delivery

·Assist in the administration of the performance management process

·Manage personal duties as required

·Reconcile group benefit and other organizational information for accuracy

·Must have a 2-4 years progressive administrative experience in a relevant industry.

·Previous experience in a manufacturing environment preferred.

·Superior English written and oral communication skills.

A minimum of 6 months of experience providing administrative support to senior management in a confidential capacity.

Experience with the use and management of a SharePoint Site.

An equivalent combination of education and experience may be considered.

A minimum of 2 years of work experience in an administrative role in a confidential capacity.

A minimum of 6 months of work experience managing executive calendars and meeting requests.

Experience with systems, operational processes and administrative procedures such as scheduling meetings, travel arrangements, correspondence and records tracking systems.

Experience in working with legal documents and office management is a must

Proven abilities in time management, problem solving, organization, and handling confidential information with discretion

Facilitates, office and vendor management

Group Administrative Manager and Executive Assistant responsibilities:

Experience within larger organizations is an asset

Fantastic communication skills, both written and verbal

Handling document management tasks such as printing, copying, and scanning.

Exceptional organizational skills and the ability to manage multiple tasks with meticulous attention to detail.

Proficiency in Microsoft Word and Outlook, email management, and scheduling tools.

The salary for this position ranges from $20.00 to $25.00 per hour, depending on experience and qualifications.

Conducting law clerk research for ongoing cases (subject to a separate law clerk billing rate).

Proven experience in an administrative role, preferably in a law firm or legal setting.

Support the VP’s respective teams with calendar management and other requirements as determined

Excellent time management and organizational skills with ability to manage conflicting priorities is required

Submit expenses on Expense Management System (Concur) on behalf of the team

Support the management of SharePoint site(s)

Manages the budget and expenses, including signing of Statement of Work, expense reimbursement, preparing and processing invoices

Manage all travel arrangements, VISAs, and accompanying material

Strong organizational skills, time management and attention to details;

Post-secondary education in Business/Administration/Commerce preferred

Developing work plans and forecasting of budgetary requirements;

Three years’ experience in an Administrative Assistant role required with experience in a senior role preferred

Knowledge of meeting procedures required

Experience with Share point preferred

Post-secondary education and Office Administration experience is an assets.

Manage all client's files with respect to financial security.

Update CRM database & manage mass marketing projects.

Track and monitor reporting and other deadlines required to meet the reporting requirement.

2-3 years of professional office administrative experience.

Excellent written and verbal communication skills

· Very effective time management and organizational skills with the ability to prioritize and multi-task.

· Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.

· Execute document control and records management, maintaining the integrity of associated systems.

This position is Remote – Works from home, regardless of location.

· Benefits and Workers Compensation administration

· Manage Social Media accounts.

Salary: $59,079- $73,849 per annum (Actual salary offered will be commensurate with education, experience and internal parity).

This position offers the flexibility of working both on-site and remotely within B.C.

Strong interpersonal skills including tact and diplomacy

Strong verbal and written communication skills

Solid analytical skills to input and format data within databases

Basic knowledge of accounting principles to assist in expense monitoring, budgeting and reporting.

Complex calendar management for 2 senior Executives and managers

Experience working in a large, international organization

Experience managing multiple, complex calendars

Strong attention to detail and prioritization skills

Complex travel logistics (when travel resumes)

Purchase Order (PO) creation and tracking invoices