Supply Chain Executive Administrative Assistant Jobs in City of Brampton, Ontario

Assist the Executive Director with event coordination, meeting planning, calendar management and expense coordination.

Contract and service agreement management - coordinate with staff to ensure all the contracts are updated and saved on the server.

Update member logos and coordinate with other managers to ensure logos are accurate

Manage inbound and outbound customer service requests received through the Container Program and Obsolete Collection phone line.

Assist with filing systems and data entry as required.

Minimum of 5 years relevant experience supporting senior team, with experience in a professional office environment

·Assist the Executive Director with event coordination, meeting planning, calendar management and expense coordination.

·Update member logos and coordinate with other managers to ensure logos are accurate

·Manage inbound and outbound customer service requests received through the Container Program and Obsolete Collection phone line.

·Assist with filing systems and data entry as required.

·Minimum of 5 years relevant experience supporting senior team, with experience in a professional office environment

·Strong oral and written communication skills

·Exceptional organizational and time-management skills.

·Bachelor's degree in business administration, finance, or a related field preferred.

·Proven experience as an executive administrative assistant, with at least 3 years of relevant experience.

·Strong computer skills, including proficiency in Microsoft Office and accounting software (e.g., QuickBooks).

·Excellent verbal and written communication skills.

·Strong interpersonal skills and a professional demeanor.

Manage multiple deadlines and work well under tight timelines or changes in priorities.

3-5 years of prior experience as an Executive Assistant.

3-5 years of experience with corporate governance.

Prior experience within a First Nations or Indigenous organization.

Prior experience supporting a CEO and Board of Directors.

Strong communication and interpersonal skills.

Excellent time management skills and ability to multitask and prioritize work.

Post-secondary degree, diploma, or recognized certificate in office management or an administrative discipline, or equivalent on-the-job experience.

Knowledge of office administration responsibilities, systems, and procedures.

High attention to detail and organization with strong administrative, follow-up, and reporting skills.

Excellent written and verbal communication skills.

Previous experience in Board governance procedures and minute taking, ideally in a not-for-profit setting an asset.

Bachelor's degree or equivalent experience

Strong written and verbal communication skills

Answer and direct all incoming phone calls

Establish communications between customers and executives

Ability to work in high intensity, fast-paced environment

Post-secondary education and Office Administration experience is an assets.

Manage all client's files with respect to financial security.

Update CRM database & manage mass marketing projects.

Track and monitor reporting and other deadlines required to meet the reporting requirement.

2-3 years of professional office administrative experience.

Excellent written and verbal communication skills

Exceptional organizational and time management abilities

Assist and support the management team in day-to-day operations, ensuring smooth workflow and efficient coordination

Conduct research, compile data, and prepare reports to assist management in making informed decisions

Starting at $18/hour, pay increase and health and dental benefits offered after 3-months

Manage calendars and schedule meetings

Previous experience as an executive assistant or in an administrative support role

Provide calendar management with emphasis on proactive planning, scheduling/rescheduling internal and external client/employee/applicant meetings including organizing logistics, agendas etc.

Manage expenses and process expense reports with accuracy in a timely manner

Demonstrated Executive Assistant or Senior Administrative Assistant with preferably 3-5+ years directly related career experience

Advanced Microsoft Office skills – Word, Excel, PowerPoint, Outlook; well versed with virtual meeting systems

Exceptional verbal and written communication skills; polished and professional, confident

A self-motivated, forward thinking worker with drive and initiative to support the CEO, offering help where you can

Strong organizational skills and demonstrated ability to manage multiple stakeholders’ requests

The Consultant should have the following qualifications and skills:

A minimum of two (2) years of relevant work experience with administrative support

Demonstrated knowledge of Microsoft SharePoint

Additional Qualifications The following will also be considered:

Post-Secondary certificate in business administration or a related field

Organize and manage virtual meetings (Webex), run polls as required, follow-up on action items, keep the IT team’s SharePoint updated

Manage strategic, confidential, and sensitive materials.

In-depth knowledge of MS Office products (including MS Word, Excel, PowerPoint, Webex Teams, Webex , SharePoint).

English is requirement / Bilingual – English & French considered an asset

Review and approve standard departmental expenditures, maintain accounting records, and produce expense reports.

Assist with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities.

Education:• Bachelor's/University degree or equivalent experience

• Coordinates executive level manager appointments, meetings, receptions and conference calls

• Previous office administration experience preferably within a large and complex financial services or similar organization

• Consistently demonstrates clear and concise written and verbal communication skills

BCforward is currently seeking a highly motivated Executive Assistant / Administrative Assistant at

We place consultants for end clients all over USA.

Manage office supplies, including ordering and distribution.

At least five years of related administrative support experience is required.

Strong interpersonal skills: problem solving, customer focused, approachability

Excellent organizational skills: planning, priority setting and managing through systems

Excellent communication skills in both English and French is required

Expert knowledge of Windows and all Microsoft Office products

Oversees catering, supplies and vender management

5 years of experience as an executive assistant

Medical and Dental Insurance is offered

Support the CEO’s agenda and organize by priority

Organize all work travel itineraries

Responsible for all communication and correspondence for the CEO (emails-phone calls, letters)

• Completion of a College Degree. A focus in Finance and/or Project Management , an asset.

• Previous experience as an Executive Assistant; experience in a professional services firm, an asset.

• Need to have 2 years’ Experience

• Maintain accurate records of meetings

• Need to Setup new clients on internal software

• Need to Track, update and maintain client information

Excellent organizational and time management skills.

Ability to meet deadlines and manage a variety of requirements and priorities concurrently.

Strong computer skills – extensive knowledge of Excel, Word, PowerPoint, and Internet tools.

Integration of our services, creating a seamless experience

You are meticulous, take details seriously and have strong organizational skills.

You care about people, and you have above average interpersonal skills.

Excellent organizational, time management, and problem-solving skills.

Manage the executive team's calendars, including scheduling appointments, arranging and optimizing travel, and coordinating meetings.

Enable remote decision-making, keeping projects on track, including the planning and coordinating of events, (e.g., meetings, conferences, and company gatherings).

Manage special projects as assigned by the Senior Leadership team.

Minimum of 2 years of experience in an administrative or executive support role.

Ability to prioritize tasks and manage multiple projects simultaneously.

Perform general office duties, such as filing, ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Manage and maintain executives' schedules.

2-3 years experience in a dynamic work environment.

Previous experience providing executive or high level admin support.

Knowledge of accounting principles considered an asset.

Ability to manage multiple tasks/projects and deadlines simultaneously and to identify and resolve exceptions and to interpret data.

·Assist in the administration of the performance management process

·Manage personal duties as required

·Reconcile group benefit and other organizational information for accuracy

·Must have a 2-4 years progressive administrative experience in a relevant industry.

·Previous experience in a manufacturing environment preferred.

·Superior English written and oral communication skills.

A minimum of 6 months of experience providing administrative support to senior management in a confidential capacity.

Experience with the use and management of a SharePoint Site.

An equivalent combination of education and experience may be considered.

A minimum of 2 years of work experience in an administrative role in a confidential capacity.

A minimum of 6 months of work experience managing executive calendars and meeting requests.

Experience with systems, operational processes and administrative procedures such as scheduling meetings, travel arrangements, correspondence and records tracking systems.

Experience in working with legal documents and office management is a must

Proven abilities in time management, problem solving, organization, and handling confidential information with discretion

Facilitates, office and vendor management

Group Administrative Manager and Executive Assistant responsibilities:

Experience within larger organizations is an asset

Fantastic communication skills, both written and verbal

Handling document management tasks such as printing, copying, and scanning.

Exceptional organizational skills and the ability to manage multiple tasks with meticulous attention to detail.

Proficiency in Microsoft Word and Outlook, email management, and scheduling tools.

The salary for this position ranges from $20.00 to $25.00 per hour, depending on experience and qualifications.

Conducting law clerk research for ongoing cases (subject to a separate law clerk billing rate).

Proven experience in an administrative role, preferably in a law firm or legal setting.

· Very effective time management and organizational skills with the ability to prioritize and multi-task.

· Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.

· Execute document control and records management, maintaining the integrity of associated systems.

This position is Remote – Works from home, regardless of location.

· Benefits and Workers Compensation administration

· Manage Social Media accounts.

Complex calendar management for 2 senior Executives and managers

Experience working in a large, international organization

Experience managing multiple, complex calendars

Strong attention to detail and prioritization skills

Complex travel logistics (when travel resumes)

Purchase Order (PO) creation and tracking invoices

7. Supports document and file management, as well as other related duties that may be required.

• College diploma or equivalent experience/education.

HOOPP Pension Plan (Defined Benefits Pension)

Flexible benefits program from your first day on the job for permanent and long-term contracts

• Minimum 3 years related administrative experience at a senior level.

• Strong interpersonal skills and ability to collaborate with both internal and external stakeholders.

Help manage and coordinate scheduling for the CEO.

Excellent written and verbal communication skills in both English and French.

Experience using Canva and Adobe Illustrator

Act as a secretary in meetings and take clear minutes.

Communication with clients and external vendors.

Drive the social media presence for the company.

Provide calendar management with emphasis on proactive planning, scheduling/rescheduling internal and external client/employee/applicant meetings including organizing logistics, agendas etc.

Manage expenses and process expense reports with accuracy in a timely manner

Demonstrated Executive Assistant or Senior Administrative Assistant with preferably 3-5+ years directly related career experience

Advanced Microsoft Office skills - Word, Excel, PowerPoint, Outlook; well versed with virtual meeting systems

Exceptional verbal and written communication skills; polished and professional, confident

A self-motivated, forward thinking worker with drive and initiative to support the CEO, offering help where you can

Superior problem-solving and critical thinking ability supplemented with strong organizational and time management skills

Addresses inquiries with knowledge of University systems, programs, policies, procedures, requirements, and options, escalating only when necessary

Manages the room booking schedule for the Chair's Conference room

Minimum 2 years of progressively responsible administrative experience with a proven ability to work with sensitive and confidential materials

Serves as recording secretary to various Departmental and Executive Committees

Ensures the Chair has appropriate background/briefing materials for each meeting