Staffing Services Scheduling Clerk Jobs in Canada Way, Burnaby, British Columbia

Manages project tasks consistent with accepted standard methodologies to ensure the successful and coordinated completion of project milestones, as directed.

Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

Competitive salary and an attractive remuneration package

Employer paid vacation starting at 4 weeks (20 days)

Extended Health & Dental coverage

Contribution to Municipal Pension Plan

Your Resume indicating three years’ recent related experience, Or an equivalent combination of education, training and experience;

Receives and processes requests for vacancy coverage to ensure staff compliment baselines are met;

Allocates and calls in relief staff to fill vacancies;

Receives and processes on-staff, payroll removal notices and change notices;

Reviews and audits timekeeping records;

Reviewing, calculating and editing on call and call back hours;

Your Resume indicating three years’ recent related experience, Or an equivalent combination of education, training and experience;

Employee & Family Assistance Program

Extended health & dental coverage

Receives and processes requests for vacancy coverage to ensure staff compliment baselines are met;

Allocates and calls in relief staff to fill vacancies;

Receives and processes on-staff, payroll removal notices and change notices;

Your Resume indicating three years’ recent related experience, Or an equivalent combination of education, training and experience;

Employee & Family Assistance Program

Extended health & dental coverage

Receives and processes requests for vacancy coverage to ensure staff compliment baselines are met;

Allocates and calls in relief staff to fill vacancies;

Receives and processes on-staff, payroll removal notices and change notices;

Your Resume indicating three years’ recent related experience, Or an equivalent combination of education, training and experience;

Employee & Family Assistance Program

Extended health & dental coverage

Receives and processes requests for vacancy coverage to ensure staff compliment baselines are met;

Allocates and calls in relief staff to fill vacancies;

Receives and processes on-staff, payroll removal notices and change notices;

Your Resume indicating three years’ recent related experience, Or an equivalent combination of education, training and experience;

Employee & Family Assistance Program

Extended health & dental coverage

Receives and processes requests for vacancy coverage to ensure staff compliment baselines are met;

Allocates and calls in relief staff to fill vacancies;

Receives and processes on-staff, payroll removal notices and change notices;

Your Resume indicating three years’ recent related experience, Or an equivalent combination of education, training and experience;

Three year’s recent related experience, Or an equivalent combination of education, training and experience

Receives and processes requests for vacancy coverage to ensure staff compliment baselines are met;

Allocates and calls in relief staff to fill vacancies;

Receives and processes on-staff, payroll removal notices and change notices;

Reviews and audits timekeeping records;

Working knowledge of applicable regulations, legislation and collective agreements.

Ensures all relevant audits are conducted and completed prior to timecard being exported to Payroll.

Prepares and/or ensures the preparation of relevant reference material and documentation to enable consistent application of practices within area.

Demonstrated ability to lead staff and foster a motivating, engaging and respectful workplace.

Demonstrated ability to work and lead within a matrix reporting structure.

Proven proficiency leading collaborative practice with a process of continuous communication and shared decision-making among healthcare providers.

Three (3) years recent related experience or an equivalent combination of education, training and experience.

"Loan Forgiveness Programs" are offered through the Federal and BC Government for eligible professions.

What Northern Health has to offer you!

Four weeks vacation with one year of continuous service

Financial Support for Moving Expenses is available for eligible positions

Employer-paid training and leadership development opportunities

Your Resume indicating three years’ recent related experience, Or an equivalent combination of education, training and experience;

Receives and processes requests for vacancy coverage to ensure staff compliment baselines are met;

Allocates and calls in relief staff to fill vacancies;

Receives and processes on-staff, payroll removal notices and change notices;

Reviews and audits timekeeping records;

Reviewing, calculating and editing on call and call back hours;

Please apply by June 11, 2023.

“We connect communities and customers to the people and places important in their lives”

We appreciate the interest of all applicants; however only those selected for an interview will be contacted.

Ensures all available appointment times are filled according to established protocols.

Types technical and non-technical material such as correspondence, reports, letters, manuals, memos from handwritten drafts or dictating machines.

Requisitions, receives and stores stationery and supplies according to established procedures. Requisitions supplies as directed.

Assists with orienting new staff by performing duties such as demonstrating work procedures, demonstrating use of equipment/systems and providing related information.

Performs other related duties as assigned.

Ability to keyboard at 45 w.p.m.

Or an equivalent combination of education, training, and experience.

“Loan Forgiveness Programs” are offered through the Federal and BC Government for eligible professions.

Knowledge of payroll, scheduling, and general HR processes.

Ability to use effective interpersonal skills to establish and maintain respectful relationships with staff and internal customers.

Exceptional communication skills with the ability to lead and positively influence others.

Knowledge of process improvement tools and techniques.

Skillfully analyzes and explains complex and detailed information including collective agreement provisions, professional standards and varied organizational policies and procedures.

Demonstrated ability to lead staff and foster a motivating, engaging and respectful workplace.

Possesses a comprehensive understanding of the healthcare setting and healthcare professions within the designated portfolio area.

Communicates in a manner that is clear and understandable both verbally and in writing.

Demonstrates a strong customer-service orientation and ability to understand and translate customer needs into action.

Demonstrated computer literacy with standard desktop word-processing, spreadsheet, database and e-mail.

Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisition and forwarding to the Staffing Supervisor for approval.

Compiles statistics related to Staffing Centre functions and relief staff as requested.

Performs other related duties as assigned.

Ability to keyboard at 40 wpm.

Ability to communicate effectively both verbally and in writing.

Ability to deal with others effectively.

People management/supervisory experience in a health care environment that is fast-paced and customer-oriented is preferred.

A Bachelor’s degree in Business Administration, Healthcare Management, or in a relevant human services discipline.

Or an equivalent combination of education, training, and experience.

Previous experience managing a large number of staff (20+) required.

Previous experience and/or training in an electronic staff scheduling environment is preferred.

Leads projects and initiatives across the Staffing Services portfolio and ensures the ongoing review and evaluation of scheduling and timekeeping services.

Ability to communicate effectively, both verbally and in writing.

Ability to deal with others effectively

Ability to operate related equipment, such as a computer utilizing a variety of software applications

Physical ability to carry out the duties of the position

Equivalent education and experience may be considered

Provides schedules for management review and approval within applicable posting deadlines

Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care

Minimum of 1 year of recent clerical or call centre experience

Minimum six months’ experience in scheduling in a dynamic environment of persons or events

Monitors vacancies to ensure staff complement baselines have been met. Liaises with manager for areas of concern

Strong organizational and time management skills with the ability to meet deadlines

Post-secondary degree with accounting or finance focus is preferred; acceptable equivalent of training and relate experience will also be considered

Monitor and manage accounts, payment terms, overdue accounts, and payment plans

3+ years' experience in a similar, busy AR-focused and/or customer/client-focused role

Superior communication skills with proven ability to provide outstanding customer service

Accurate and efficient data entry and keyboarding

2 to 3 years related administrative experience.

Minimum 6 months scheduling experience.

Experience in Email and computerized calendars (GroupWise) required.

Experience in healthcare would be an asset.

Experience with mail distribution, photocopying and faxing.

Formal training in applied office skills required.

Post-secondary education in a related field or equivalent experience

Knowledge of CBC’s programming, linear and digital platforms helpful but not required.

Minimum of three years’ experience in an environment with exposure to television broadcasting, scheduling, and/or digital platforms

Excellent communication skills including writing, verbal and listening

Ability to handle multiple priorities and quick decision making skills under pressure

Experience with digital workflows and/or broadcast operations

Demonstrated knowledge of computer keyboard skills.

Experience in a similar or directly related position, preferably in a Nursing related area.

General knowledge of office procedures.

Experience in computerized scheduling preferred (ESP).

Previous experience in customer related service.

Successful completion of secondary education (Grade 12)

1-2 years’ customer service and/or telephone support experience

Excellent communication skills, verbal and written

Strong listening skills are required

General knowledge of the Ontario New Home Warranties Plan Act is preferred

Strong Computer skills (MS Office)

Provide fair, timely, quality and consistent service to home buyers, owners, vendor/builders and their agents and other stakeholders and clients

Graduate of one (1) year secretarial or business program or equivalent combination of education and experience

One (1) year experience in the clerical field

Previous experience in scheduling/staffing and time administration considered an asset

Ability to use Microsoft Windows and all components of Microsoft Office and SAP Systems

Ability to develop and maintain documents, spreadsheets and databases

Competencies in other languages an asset, French preferred

A combination of equivalent education and experience may be considered.

Minimum of six (6) months related experience required.

Experience in a healthcare setting is an asset.

Previous experience working with Kronos Workforce ESP application suite and SAP preferred.

Working knowledge of Microsoft Office and other computer programs/technology required (testing may be conducted on candidates).

Excellent organizational skills & flexibility in meeting workload demands.

Ability to develop and monitor good interpersonal relationships with multi-disciplinary staff and management

Successful completion of post-secondary education with a focus on office administration procedures required

One to two years’ experience working with rotations and schedules required

Strong knowledge of multi-disciplinary job functions preferred

Experience in a healthcare facility preferred

Demonstrated formal training and working experience using Microsoft Office programs (Word, Excel, Outlook, and Internet) required

Knowledge of admissions process, academic program requirements, calendar changes

Undergraduate degree and two years of experience in a related role

Excellent interpersonal skills with the ability to work both independently and as a team member

Advanced knowledge and proficiency in PeopleSoft (Campus Solutions) and Microsoft Office, especially Excel, is essential

Strong knowledge of University policies and procedures

Excellent oral and written communication skills in French and English

Grade XII plus one year related experience or graduate of a recognized one year secretarial/business program

General office skills an asset

Effective communication and interpersonal skills

Demonstrates problem solving and decision making skills

Demonstrated ability to remain calm during an emergency and deal with numerous interruptions and continuous change an asset

Competencies in other languages preferred, French an asset

Post-secondary education in Business Administration or related field, or equivalent combination of education, training, and experience.

Relevant experience scheduling hourly staff in a medical and/or healthcare setting.

Manages, organizes, and prioritizes time and resources effectively to meet deadlines, and maintains composure under pressure.

Exhibits strong interpersonal skills, a professional and positive attitude, and provides excellent customer service with tact and diplomacy.

Prior work experience in scheduling support in healthcare, long-term care, or unionized environments is strongly preferred.

Prior experience with Ceridian Dayforce, or other Scheduling, Timekeeping or HRIS software is strongly preferred.

Superior organizational and time management skills

Strong critical thinking skills to appropriately manage and prioritize scheduling demands

Respond to either Patient Care Managers or designate to ascertain scheduling needs

Communicate with the Managers and supervisors regarding overall staffing situations

Excellent interpersonal and communication skills

Strong critical thinking skills to find creative solutions to scheduling challenges

Five to Seven (5-7) years of Human Resource Management and staff scheduling experience, demonstrating progressive responsibilities within a Human Resources portfolio.

Experience in change management and project management is considered an asset.

Two (2) years of experience in leadership roles in a complex multi-union environment or unionized healthcare sector experience.

Experience in the interpretation of collective agreements, dealing with arbitrations, and working with unions in a collaborative relationship on complex issues.

Excellent understanding and knowledge of collective agreements, employment guides, and applicable legislation (e.g., privacy legislation, Labour Standards Code).

Extensive knowledge of Health Human Resources trends, issues, etc.

Equivalent education and experience may be considered

Provides schedules for management review and approval within applicable posting deadlines

Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care

Minimum of 1 year of recent clerical or call centre experience

Minimum six months’ experience in scheduling in a dynamic environment of persons or events

Monitors vacancies to ensure staff complement baselines have been met. Liaises with manager for areas of concern

Equivalent education and experience may be considered

Provides schedules for management review and approval within applicable posting deadlines

Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care

Minimum of 1 year of recent clerical or call centre experience

Minimum six months’ experience in scheduling in a dynamic environment of persons or events

Monitors vacancies to ensure staff complement baselines have been met. Liaises with manager for areas of concern

Demonstrated planning, organization and time management skills

Graduate of one (1) year secretarial or business program or equivalent combination of education and experience

One (1) year experience in the clerical field

Previous experience in scheduling/staffing and time administration considered an asset

Demonstrated judgment and decision making skills

Demonstrated communication and conflict resolution skills

Responsible for patient coordination and scheduling, coding entry into axiUm patient management software for accurate billing, patient registration and chart maintenance

Accurate data entry skills; strong attention to detail

Collects fees and completes insurance and third-party billing forms including coordination of benefits in the event of multiple insurance carriers

Manage the dashboard audit rules

2 years of relevant experience in a fast-paced Dental Office

Experience with processing a large volume of patient traffic and phone calls