Staffing Clerk, Temporary Part-Time, Staff Scheduling

Job Code: 9022

Status: Temporary Part Time (up to 6 months)

Location: Providence Care Hospital

Union: OPSEU 4104 Service Clerical

Wage: $28.72 - $31.43

Posting Period: September 13, 2023 - September 22, 2023

Reporting to the Manager, Staff Scheduling the Staffing Clerk provides staff scheduling support at all Providence Care locations. The Staffing Clerk will work collaboratively with managers, staff scheduling and Program Managers to ensure best practices for staffing shift vacancies and pre-scheduling staff effectively and consistently within the parameters of all Collective Agreements in place at Providence Care.

Skills And Qualifications

• Post-secondary diploma in Business Administration, Medical or Office Administration
• Minimum six months’ experience in scheduling in a dynamic environment of persons or events
• Minimum of 1 year of recent clerical or call centre experience
• Equivalent education and experience may be considered
• Staff scheduling within a unionized health care environment, preferred

Position Responsibilities

• Monitors vacancies to ensure staff complement baselines have been met. Liaises with manager for areas of concern
• Provides schedules for management review and approval within applicable posting deadlines
• Understands the scheduling requirements of all applicable Collective Agreements and proactively identifies scheduling anomalies that are potential violations of these agreements for action by managers, Manager - Staff Scheduling and Labour Relations Staff
• Receives and processes requests for vacancy coverage as a result of requested leave such as: vacation, sick, leaves of absence, banked overtime, injury on duty, transfer or terminations by preparing appropriate documentation and adjusting schedules accordingly
• Prepares schedules for posting by allocating staff coverage for known vacancies such as: vacation, education leave, extended sick leave, retirements etc. according to established procedures and within parameters of applicable Collective Agreements

Why Work At Providence Care Hospital

• State of the Art Building with on-site parking
• Education, mentorship and bursary opportunities
• A hospital striving for excellence in care, education and research
• Competitive salaries with percentage in lieu of benefits & vacation
• Committed to people centred approach to care delivery
• Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions
• Healthcare of Ontario Pension Plan (HOOPP)
• On-site café and cafeteria with a variety of food options
• Corporate and unit/service specific orientation for new hires
• Employee & Family Assistance Program
• Located on the shores of Lake Ontario surrounded by park land and walking trails
• Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care
• Focus on Healthy Workplace & Culture of Quality